Important

The enrollment procedures, guidelines, and other information in this page are specific for the 2nd Semester of SY 2020-2021. Make sure to check the homepage for updates and instructions on enrollment for the upcoming semester.

At Visayas State University, we believe that learning and education in the “new normal” must go hand in hand with the overall well-being of every Viscan.

The COVID-19 pandemic has gone on for a year. Vaccines are coming. We will still do our best to provide you with kind of quality education we are known for.

For the second semester, VSU Tolosa and our main campus in Baybay will hold purely online enrollment on all levels. Meanwhile, our component colleges in Alangalang, Isabel, and Villaba will still do remote enrollment where students will submit information remotely using one of three available channels (online form, Messenger, SMS) so the Registrar can process their enrollment locally.

Our intention is not only to make enrollment safer, but faster and more convenient for all.

Everyone involved is enjoined to read and follow these instructions carefully.

 


Enrollment by Campus

Online Enrollment

Students in these campuses will use their MyVSU Student Portal:

  • Baybay
  • Tolosa
 

Remote Enrollment

Students in these campuses will contact the registrars remotely online or through mobile phone.

  • Alangalang
  • Isabel
  • Villaba

 


 

enroll online

Online Enrollment

Your registration will be done at the MyVSU Student Portal. Learn more about the procedures below.

 

Enrollment Procedures

  MyVSU Student Portal MyVSU Tolosa Student Portal
enroll online

 


enroll remote

Remote Enrollment

Students in the component colleges of Alangalang, Isabel, and Villaba will be enrolled remotely.

Enrollment Procedures

  Start Remote Enrollment

 


 

enroll gs

Graduate Students

The VSU Graduate School will continue to accept aspiring and continuing graduate students for this school year.

  Graduate School Website
enroll gs

 


enroll matters

Other Enrollment Matters

These are the university’s policies about a number of matters related to your enrollment.

 


 

enroll inst

Important Instructions

For Department Heads and Academic Advisers

For Clerks

enroll inst

 


flexlearn

Classes in the 2nd Semester

We will open the 2nd semester of this school year, still under the ‘new normal’ of flexible learning. Here’s what to expect.

 


 

enroll faq

 


Online Enrollment (Baybay, Tolosa)

General Instructions

  • Enrollment for continuing students will only be done online.
  • Students are discouraged from coming to the university during enrollment.
  • The registration schedule for online enrollment will be as shown.
  • Enrollment outside of the assigned schedules will be automatically blocked by the system.
  • Advisers will only entertain enrolling continuing students on their assigned schedule. Those who cannot enroll during their schedule may only be entertained on March 15 to 19 as late enrollees.

Enrollment Schedule

DateSchedule
March 1, 2021Orientation of Academic Advisers and Dept Focal Persons
March 2 to 5, 2021Pre-enrollment and Academic Advising
March 5 to 6, 20214th, 5th, and 6th year students
March 8 to 10, 20212nd and 3rd year students
March 11 to 13, 20211st year students
March 15 to 19All levels, adding, changing
March 5 to 19Graduate Students
March 15Start of classes

Enrollment Procedure for Continuing Students

  1. Communicate with your academic adviser in advance to decide on the subjects you will enroll for the 2nd semester. You can find the name and email of your academic adviser in your MyVSU Student Portal. For the list of subjects and schedules, refer to the block and departmental schedules posted at the VSU website.
  2. Log in to your MyVSU Student Portal (my.vsu.edu.ph) using your account username and password.
    • In case you forgot your account details, click Forgot Password to retrieve using your registered email.
    • If you forgot your email, file a ticket at support.vsu.edu.ph.
    • For other inquiries, contact your College Hotline Agent here.
  3. Update your profile with your home address and mailing address.
  4. Encode the subjects that you will enroll for the 2nd semester as agreed with your academic adviser.
  5. Wait for your academic adviser or department enrollment focal person to approve your enrollment. Allow 2-3 days for this approval process.
  6. Once your enrollment is approved, it will be reflected in your account. The academic adviser will print your Registration Form (RF) and sign it, and your department will forward your RF to the Registrar’s Office.
  7. The Registrar will print and validate your Certificate of Registration (COR). This will be forwarded to your department.
  8. Your department will send you a scanned copy of your validated COR and will keep the original copy on file.

 

 


Remote Enrollment (Alangalang, Isabel, Villaba)

General Instructions

  • Enrollment for continuing students will be done remotely through various channels.
  • Refer to the table below for the registration schedule for remote enrollment in the three component colleges.
  • Advisers will only entertain enrolling continuing students on their assigned schedule. Those who cannot enroll during their schedule may only be entertained on March 15 to 19 as late enrollees.

Registration Schedule for Remote Enrollment 

 VSU AlangalangVSU IsabelVSU Villaba
March 2, Tue     4th Year (A-M)
March 3, Wed   4th & 5th Years  4th Year (N-Z)
March 4, Thu   4th & 5th Years  3rd Year (A-M)
March 5, Fri 4th Year (A-Z) 3rd Year 3rd Year (N-Z)
March 6, Sat   3rd Year 2nd Year (A-H)
March 7, Sun     2nd Year (I-P)
March 8, Mon 3rd Year (A-Z) 2nd Year 2nd Year (Q-Z)
March 9, Tue 2nd Year (A-J) 2nd Year 1st Year (A-M)
March 10, Wed 2nd Year (K-Z) 1st Year 1st Year (N-Z)
March 11, Thu 1st Year (A-G) 1st Year Irregular, All Levels
March 12, Fri 1st Year (H-Z),
Irregular, All Levels
Irregular, All Levels Irregular, All Levels

 

 

Mechanics for Remote Enrollment

The Registrar’s Office of the component colleges is making various options available for students to submit their data. The data will be imported into the campus’ Student Records Management System (SRMS) local database to enroll the student.

The student intending to enroll will submit their data using any of the following means:

  • ONLINE FORM. Data will be submitted through an online form.
  • MESSENGER.Data will be submitted as a private message to the Facebook page of the component college.
  • SMS.Data will be submitted through text or call through the campus' assigned mobile number/s.

VSU Alangalang

Option 1: Fill out the
Alangalang Online Form

 


Option 2: Send "ENROLL" to:
VSUA Messenger

 


Option 3: Text "ENROLL" to:
Globe/TM-09551370950

 


VSU Isabel

Option 1: Fill out the
Isabel Online Form

 


Option 2: Send "ENROLL" to:
VSUI Messenger

 


Option 3: Text "ENROLL" to:
[Numbers to be announced soon]

 


VSU Villaba

Option 1: Fill out the
Villaba Online Form

 


Option 2: Send "ENROLL" to:
VSUV Messenger

 


Option 3: Text "ENROLL" to:
Smart/TNT-09619601811

 


 

The following information must be submitted through the channels mentioned above:

  • Full name
  • Sex
  • Year Level (for continuing students)
  • Subjects to Enroll (if irregular; regular students will be automatically assigned to their block)
  • Mobile Number/s
  • Email Address
  • Present or Mailing Address

Enrollment Procedure for Continuing Students

  1. Contact your academic adviser in advance to decide on what subjects you will take for the 2nd semester.
  2. Choose a channel for remote enrollment (online form, Messenger, or SMS).
  3. Supply the information required and wait for the response from the Registrar’s Office.
  4. Once the Registrar has finished processing your enrollment, a scanned copy of your validated Certificate of Registration (COR) will be delivered to the email address you indicated. The printed copy of your validated COR will be available for claiming at the Registrar’s Office upon request.
  5. You are now enrolled!

 

 

 


Enrollment of Graduate Students

Admission and enrollment of Graduate Students will be open from March 5 to 19

Admission procedure for incoming graduate students

  1. Download the application form for admission (FM-OGS-01/FM-OPO-01) and candid appraisal form (FM-OGS-02) from the VSU Graduate School website (vsu.edu.ph/gs). Two candid appraisals are required.
  2. Submit the admission form, candid appraisal, and Transcript of Records, together with the official receipt for your admission fee to the Graduate School.
  3. Applicants shall request their referees to send the candid appraisals discreetly and separately to GS (email or courier).
  4. The VSU Graduate School will compute your GPA before endorsing your application to your prospective department’s Graduate Advisory Committee (GAC) for evaluation. You will be informed of the result of your application after the evaluation of your prospective department of your credentials.
  5. An official letter of admission specifying the status of your application will be sent to your email. This will serve as your entry document to the VSU Graduate School.
  6. Accepted applicants should personally report to the VSU Graduate School to coordinate with their GAC and process their enrollment.

Enrollment of continuing graduate students

  1. Continuing graduate students should coordinate directly with their respective Graduate Advisory Committees (GACs) for enrollment requirements (e.g., courses to enroll).
  2. Proceed to the VSU Graduate School to start the process of enrollment.

 

 


Enrollment-related policies

Shifting of degree programs for continuing students

Shifting of degree programs will be allowed only after the regular enrollment period, which will be on March 15 to 19, 2021.

Academic advisers are directed not to allow advisees to enroll in courses that are not within their current degree program for advanced enrollment. The Registrar’s Office should not accept these enrollees as well.

A special online/remote procedure for shifting will be announced soon.

Requested Subjects

As provided for in Section 342 and 343, Chapter 44 of the VSU Code:

  • Section 342. Subjects unscheduled for a given term may be offered upon written request of at least fifteen (15) students, duly endorsed by the department head and by the college dean or dean of graduate school and approved by the Vice President for Instruction.
  • Section 343. Subjects may be scheduled by the department head to take care of graduating students who failed the subjects in the previous semester; Provided, however, That such request must be made at least two weeks before the start of the registration period.

Only such requests will be entertained.

A special online/remote procedure for requesting of subjects will be announced before the enrollment of continuing students.

Request for overloading of subjects and taking of subjects with prerequisites

  1. Overloading of subjects will be allowed by a maximum of 6 units or two subjects only.
  2. If a prerequisite course from the 1st Semester SY 2020-2021 has no grade or which remained incomplete due to the COVID-19 pandemic, these prerequisites may be waived, given the grade must be completed before the midterm of the 2nd semester. If the student fails the pre-requisite, they are required to drop the enrolled subject.

For returning students

Before enrollment, returning students should write a letter of intent addressed to the President coursed through the University Student Services Office (for the main campus) or the Chancellor (for component colleges). The letter should be approved before the student will be allowed to enroll.

A special online/remote procedure will be announced soon.

 

 


Instructions to Department Heads and Academic Advisers

During Online Consultation Prior to Enrollment

Department heads should convene (via video conference or other means) the academic advisers and enrollment focal person ahead of time to make the necessary arrangements for enrollment as follows:

  • Academic advisers should be available for correspondence as early as one week before the schedule of enrollment. Advisees, especially irregular students, will consult you regarding the subjects they intend to enroll in the upcoming semester. (Please see General Instructions for the enrollment schedule)
  • The academic advisers should review the progress of their academic advisees in advance. They may log in to their Cumulus account to view their grades. This way, they will be able to advise students better.
  • The name and email of the academic adviser is reflected on the MyVSU Student Portal to provide an avenue for the student to reach his/her academic adviser. The academic adviser must check his/her email regularly for incoming consultation.
  • The academic advisers and enrollment focal person should respond promptly to advise students on subjects for enrollment and eventually approve the same during this consultation.
  • The academic advisers should retain a copy of the approved schedule of subjects for each student and forward these to the department head and enrollment focal person.

During Online Enrollment

  • Department heads and enrollment focal persons should be physically present at the department during the entire period of online enrollment.
  • The department may assign a faculty as enrollment focal person who will approve student enrollment based on the list provided by the academic adviser during online consultation.
  • If the student encodes subjects not on the list approved by the academic adviser, he/she should go back and seek approval from their academic adviser.

 

 


Instructions to Clerks

During Enrollment

Department-based clerks are responsible for collecting the Registration Forms (RF) signed by the academic adviser and forwarding them to the Office of the Registrar.

For continuing students when classes start

Clerks are responsible for releasing the validated Certificate of Registration (COR) to continuing students under their department.

 

 


Strategies for Flexible Learning

Online

  • Asynchronous learning - Faculty have prepared virtual classrooms at the VSU EE Portal for their subjects. Students may access class materials anytime, anywhere. Faculty concerned will set consultation hours on a weekly basis to monitor the students’ progress.
  • Synchronous learning - Faculty members can arrange schedules for synchronous class sessions with the students.

Offline

  • Printed Courseware (Instructional Module, Workbook, Laboratory Manual) - The university will provide printed copies of courseware for a fee, distributed through learning kiosks situated in each municipality/city. The university will execute a MOA with the concerned LGUs for this purpose.
  • Courseware package via electronic delivery - The university will provide soft copies of courseware, which may be delivered through various electronic means (e.g., email or cloud)

Get help as you enroll

College Hotline Agents

Every college and campus has a designated hotline agent to help you with your enrollment concerns. You can either file a ticket at our Integrated Support Center at support.vsu.edu.ph or get in touch with them through the following channels:

College/CampusHotline AgentCall or Text (Smart/TNT)Call or Text (Globe/TM)Call Landline
+63 53 565 0600
[Extention Number]
EmailMessenger
CAFS Ma'am Remy 9619601817    1083  This email address is being protected from spambots. You need JavaScript enabled to view it.  
CAS Ma'am Norean  9619601815    1028  This email address is being protected from spambots. You need JavaScript enabled to view it.  
CoEd Ma'am Crisyl  9619601820   1037 This email address is being protected from spambots. You need JavaScript enabled to view it. Send a message
CET Sir Feihl/Ma'am Mitch  9619601810   1084 This email address is being protected from spambots. You need JavaScript enabled to view it.  
CFES Sir Odell  9619601816   1052 This email address is being protected from spambots. You need JavaScript enabled to view it. Send a message
CME Ma'am Geecel  9619601818     This email address is being protected from spambots. You need JavaScript enabled to view it. Send a message
CoN Ma'am Leslie  9619601813   1012 This email address is being protected from spambots. You need JavaScript enabled to view it. Send a message
CVM Doc Vera  9619601814    1038 This email address is being protected from spambots. You need JavaScript enabled to view it.  
GS Maricar/Magi  9619601819    1062 This email address is being protected from spambots. You need JavaScript enabled to view it. Send a message
VSUA Ma'am Sharon      1098  This email address is being protected from spambots. You need JavaScript enabled to view it. Send a message
VSUI Sir Jumar       This email address is being protected from spambots. You need JavaScript enabled to view it. Send a message
VSUT Ma'am Syra     1079    This email address is being protected from spambots. You need JavaScript enabled to view it. Send a message
VSUV Ma'am Carmella  9619601811      This email address is being protected from spambots. You need JavaScript enabled to view it. Send a message

Note: We're adding more contact information here as soon as we have them.

 

Department focal persons

The full list of department focal persons (in the main campus only) will be published here soon.