Institutional Promotion Guidelines for Faculty Members
(Amendment of the BOR Resolution No. 135, s 2022 on Revised In-House Promotion for Faculty)
(BOR Resolution No. 91, s. 2024)

Rationale:

Promotion offers an opportunity for the faculty to demonstrate and gain recognition for their achievement over a period of time. It is a way to evaluate a faculty member's research, teaching, and service contributions, and to recognize their achievements and impact on the institution.

This process helps to maintain academic standards and ensures that faculty members are held to high standards. Most importantly, promotion can motivate faculty to stay at the institution and continue to contribute to its mission.

Since National Budget Circular (NBC) 461 and now the DBM-CHED Joint Circular 3 s. 2022 (Guidelines on the Reclassification for Faculty Positions in State Universities and Colleges), the upgrading of faculty members of the university was dependent solely on the national implementation of these circulars which was done every three (3) years only. In January 2023, the “Revised In-House Promotion” was duly approved by the Board of Regents through the passage of BOR Res. No. 135 s. 2022. Some faculty have been promoted specially the faculty-scholars who earned PhD degree after being sent to graduate studies.

Likewise, let it be emphasized that the number of faculty members with doctorate degrees matters a lot especially in VSU’s university rank endeavors, both international and local, like the QS Star, University Performance Metrics and accreditations such as AACCUP accreditation, CHED, Washington Accord, etc. There is therefore an intervention to make sure that its developed faculty will not be pirated by other SUCs to the disadvantage of the VSU. Not to mention also, that some nearly retiring faculty may no longer be able to avail of the reclassification of faculty positions in the next cycle/s of DBM-CHED JC 3 s. 2022.

The Institutional Promotion for Faculty Members will only be resorted if there is a vacant item due to retirement, promotion, transfer, etc.

However, the existing policy per BOR Res. 135 s. 2022 is limited to Instructor II to Assistant Professor IV vacant positions. Also, some provisions of BOR Res. 135 s. 2022 needs amendment. By amending the guidelines regularly, the university can ensure that its policies and procedures remain relevant, effective, and aligned with changing circumstances and requirements.

Coverage:

The policy shall apply to all deserving faculty of the university whose qualifications are validated by the Institutional Evaluation Committee and their entry into the new position is very significant in order to ensure their motivation, productivity and well-being.

Proposal:

The following provisions of the existing policy are proposed for amendment:

Existing

Proposed

Title:

Revised In-House Promotion for Faculty

Institutional Promotion Guidelines for Faculty Members

 

Existing

Proposed

Guidelines:
  1. Only vacant positions of Instructor II up to Assistant Professor IV shall be considered for In-House Promotion

Vacant positions of Instructor II up to Professor VI shall be considered for Institutional Promotion for faculty members
  1. Applicants must meet the minimum qualification standards for appointment to faculty positions at the university in terms of education, experience, training, and eligibility per BOR Res. No. 29. series 2015.

per CSC MC No. 1, s. 1997 “Revised Qualification Standard”
  1. For Assistant Professor IV, priority will be given to applicants with relevant PhD degrees.

From Assistant Professor to Associate Professor V positions, preference will be given to applicants with relevant PhD degrees. Only faculty who are first entrants to Associate Professor rank may qualify.

From Associate Professor rank to Professor VI positions, preference will be given to applicants with relevant PhD degrees. Only faculty who are first entrants to full professor rank may qualify.
  1. At least a “Very Satisfactory” rating of work performance in the last rating period is required.

  1. Faculty who have been found guilty of an administrative offense shall be disqualified for promotion for the same period of suspension or fine.

  1. Faculty who had been reclassified and/or promoted within the last 6 months cannot be recommended for In-House Promotion

  1. Credentials that are used for the In-House promotion cannot be used for the NBC 461 reclassification.


DBM-CHED JC No. 3 s. 2022.

Only faculty members who have been IEC-recommended for professorial rank shall be considered for promotion to a professorial rank using the JC 3 s. 2022 criteria.

Effectivity:

These amended guidelines shall take effect upon approval of the Board of Regents.