Informational

Foreign Students Admission Application Form_v1 on Scribd

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As a global university, the Visayas State University is attracting outstanding foreign nationals to study, conduct research, and serve as visiting professors and researchers.

As of late, VSU has awarded degrees to students from the United States, Europe, and Southeast Asia. A number of students from Australia, Europe, and Southeast Asia were also here to enrich their learning experiences by attending specialized classes and to conduct research.

Given the rich insights provided by VSU to foreign students, its partnership with universities abroad, and the natural beauty of the campus, VSU expects a bigger number of international students studying and conducting research students. It also hopes to attract more visiting professors and researchers to come to boost the current manpower of the university.


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Prospective Students

A guide for foreign students who wish to enroll at VSU.

 


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Outbound Viscans

The University has partnered with various international institutions for research, and faculty and student exchange.

  • Student Exchange
  • Internships
  • Faculty and Staff Exchange

 

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Visiting Faculty/Researchers

VSU welcomes faculty/researchers from the different partner institutions who want to visit and work with VSU.

  • Application Requirements
  • Immigration Requirements

 


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University Services

The University offers a range of services that are vital to students and the VSU community as a whole.

 

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University Information

Here’s what you need to know about the university and its activities.


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Downloads

Download important documents and files here.  

 


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About

Get to know the people behind the University's IAO.  

#EnrollAtVSU A.Y. 2021-2021 2nd Semester

Important

The enrollment procedures, guidelines, and other information in this page are specific for the 2nd Semester of SY 2020-2021. Make sure to check the homepage for updates and instructions on enrollment for the upcoming semester.

At Visayas State University, we believe that learning and education in the “new normal” must go hand in hand with the overall well-being of every Viscan.

The COVID-19 pandemic has gone on for a year. Vaccines are coming. We will still do our best to provide you with kind of quality education we are known for.

For the second semester, VSU Tolosa and our main campus in Baybay will hold purely online enrollment on all levels. Meanwhile, our component colleges in Alangalang, Isabel, and Villaba will still do remote enrollment where students will submit information remotely using one of three available channels (online form, Messenger, SMS) so the Registrar can process their enrollment locally.

Our intention is not only to make enrollment safer, but faster and more convenient for all.

Everyone involved is enjoined to read and follow these instructions carefully.

 


Enrollment by Campus

Online Enrollment

Students in these campuses will use their MyVSU Student Portal:

  • Baybay
  • Tolosa
 

Remote Enrollment

Students in these campuses will contact the registrars remotely online or through mobile phone.

  • Alangalang
  • Isabel
  • Villaba

 


 

enroll online

Online Enrollment

Your registration will be done at the MyVSU Student Portal. Learn more about the procedures below.

 

Enrollment Procedures

  MyVSU Student Portal MyVSU Tolosa Student Portal
enroll online

 


enroll remote

Remote Enrollment

Students in the component colleges of Alangalang, Isabel, and Villaba will be enrolled remotely.

Enrollment Procedures

  Start Remote Enrollment

 


 

enroll gs

Graduate Students

The VSU Graduate School will continue to accept aspiring and continuing graduate students for this school year.

  Graduate School Website
enroll gs

 


enroll matters

Other Enrollment Matters

These are the university’s policies about a number of matters related to your enrollment.

 


 

enroll inst

Important Instructions

For Department Heads and Academic Advisers

For Clerks

enroll inst

 


flexlearn

Classes in the 2nd Semester

We will open the 2nd semester of this school year, still under the ‘new normal’ of flexible learning. Here’s what to expect.

 


 

enroll faq

 


Online Enrollment (Baybay, Tolosa)

General Instructions

  • Enrollment for continuing students will only be done online.
  • Students are discouraged from coming to the university during enrollment.
  • The registration schedule for online enrollment will be as shown.
  • Enrollment outside of the assigned schedules will be automatically blocked by the system.
  • Advisers will only entertain enrolling continuing students on their assigned schedule. Those who cannot enroll during their schedule may only be entertained on March 15 to 19 as late enrollees.

Enrollment Schedule

DateSchedule
March 1, 2021Orientation of Academic Advisers and Dept Focal Persons
March 2 to 5, 2021Pre-enrollment and Academic Advising
March 5 to 6, 20214th, 5th, and 6th year students
March 8 to 10, 20212nd and 3rd year students
March 11 to 13, 20211st year students
March 15 to 19All levels, adding, changing
March 5 to 19Graduate Students
March 15Start of classes

Enrollment Procedure for Continuing Students

  1. Communicate with your academic adviser in advance to decide on the subjects you will enroll for the 2nd semester. You can find the name and email of your academic adviser in your MyVSU Student Portal. For the list of subjects and schedules, refer to the block and departmental schedules posted at the VSU website.
  2. Log in to your MyVSU Student Portal (my.vsu.edu.ph) using your account username and password.
    • In case you forgot your account details, click Forgot Password to retrieve using your registered email.
    • If you forgot your email, file a ticket at support.vsu.edu.ph.
    • For other inquiries, contact your College Hotline Agent here.
  3. Update your profile with your home address and mailing address.
  4. Encode the subjects that you will enroll for the 2nd semester as agreed with your academic adviser.
  5. Wait for your academic adviser or department enrollment focal person to approve your enrollment. Allow 2-3 days for this approval process.
  6. Once your enrollment is approved, it will be reflected in your account. The academic adviser will print your Registration Form (RF) and sign it, and your department will forward your RF to the Registrar’s Office.
  7. The Registrar will print and validate your Certificate of Registration (COR). This will be forwarded to your department.
  8. Your department will send you a scanned copy of your validated COR and will keep the original copy on file.

 

 


Remote Enrollment (Alangalang, Isabel, Villaba)

General Instructions

  • Enrollment for continuing students will be done remotely through various channels.
  • Refer to the table below for the registration schedule for remote enrollment in the three component colleges.
  • Advisers will only entertain enrolling continuing students on their assigned schedule. Those who cannot enroll during their schedule may only be entertained on March 15 to 19 as late enrollees.

Registration Schedule for Remote Enrollment 

 VSU AlangalangVSU IsabelVSU Villaba
March 2, Tue     4th Year (A-M)
March 3, Wed   4th & 5th Years  4th Year (N-Z)
March 4, Thu   4th & 5th Years  3rd Year (A-M)
March 5, Fri 4th Year (A-Z) 3rd Year 3rd Year (N-Z)
March 6, Sat   3rd Year 2nd Year (A-H)
March 7, Sun     2nd Year (I-P)
March 8, Mon 3rd Year (A-Z) 2nd Year 2nd Year (Q-Z)
March 9, Tue 2nd Year (A-J) 2nd Year 1st Year (A-M)
March 10, Wed 2nd Year (K-Z) 1st Year 1st Year (N-Z)
March 11, Thu 1st Year (A-G) 1st Year Irregular, All Levels
March 12, Fri 1st Year (H-Z),
Irregular, All Levels
Irregular, All Levels Irregular, All Levels

 

 

Mechanics for Remote Enrollment

The Registrar’s Office of the component colleges is making various options available for students to submit their data. The data will be imported into the campus’ Student Records Management System (SRMS) local database to enroll the student.

The student intending to enroll will submit their data using any of the following means:

  • ONLINE FORM. Data will be submitted through an online form.
  • MESSENGER.Data will be submitted as a private message to the Facebook page of the component college.
  • SMS.Data will be submitted through text or call through the campus' assigned mobile number/s.

VSU Alangalang

Option 1: Fill out the
Alangalang Online Form

 


Option 2: Send "ENROLL" to:
VSUA Messenger

 


Option 3: Text "ENROLL" to:
Globe/TM-09551370950

 


VSU Isabel

Option 1: Fill out the
Isabel Online Form

 


Option 2: Send "ENROLL" to:
VSUI Messenger

 


Option 3: Text "ENROLL" to:
[Numbers to be announced soon]

 


VSU Villaba

Option 1: Fill out the
Villaba Online Form

 


Option 2: Send "ENROLL" to:
VSUV Messenger

 


Option 3: Text "ENROLL" to:
Smart/TNT-09619601811

 


 

The following information must be submitted through the channels mentioned above:

  • Full name
  • Sex
  • Year Level (for continuing students)
  • Subjects to Enroll (if irregular; regular students will be automatically assigned to their block)
  • Mobile Number/s
  • Email Address
  • Present or Mailing Address

Enrollment Procedure for Continuing Students

  1. Contact your academic adviser in advance to decide on what subjects you will take for the 2nd semester.
  2. Choose a channel for remote enrollment (online form, Messenger, or SMS).
  3. Supply the information required and wait for the response from the Registrar’s Office.
  4. Once the Registrar has finished processing your enrollment, a scanned copy of your validated Certificate of Registration (COR) will be delivered to the email address you indicated. The printed copy of your validated COR will be available for claiming at the Registrar’s Office upon request.
  5. You are now enrolled!

 

 

 


Enrollment of Graduate Students

Admission and enrollment of Graduate Students will be open from March 5 to 19

Admission procedure for incoming graduate students

  1. Download the application form for admission (FM-OGS-01/FM-OPO-01) and candid appraisal form (FM-OGS-02) from the VSU Graduate School website (vsu.edu.ph/gs). Two candid appraisals are required.
  2. Submit the admission form, candid appraisal, and Transcript of Records, together with the official receipt for your admission fee to the Graduate School.
  3. Applicants shall request their referees to send the candid appraisals discreetly and separately to GS (email or courier).
  4. The VSU Graduate School will compute your GPA before endorsing your application to your prospective department’s Graduate Advisory Committee (GAC) for evaluation. You will be informed of the result of your application after the evaluation of your prospective department of your credentials.
  5. An official letter of admission specifying the status of your application will be sent to your email. This will serve as your entry document to the VSU Graduate School.
  6. Accepted applicants should personally report to the VSU Graduate School to coordinate with their GAC and process their enrollment.

Enrollment of continuing graduate students

  1. Continuing graduate students should coordinate directly with their respective Graduate Advisory Committees (GACs) for enrollment requirements (e.g., courses to enroll).
  2. Proceed to the VSU Graduate School to start the process of enrollment.

 

 


Enrollment-related policies

Shifting of degree programs for continuing students

Shifting of degree programs will be allowed only after the regular enrollment period, which will be on March 15 to 19, 2021.

Academic advisers are directed not to allow advisees to enroll in courses that are not within their current degree program for advanced enrollment. The Registrar’s Office should not accept these enrollees as well.

A special online/remote procedure for shifting will be announced soon.

Requested Subjects

As provided for in Section 342 and 343, Chapter 44 of the VSU Code:

  • Section 342. Subjects unscheduled for a given term may be offered upon written request of at least fifteen (15) students, duly endorsed by the department head and by the college dean or dean of graduate school and approved by the Vice President for Instruction.
  • Section 343. Subjects may be scheduled by the department head to take care of graduating students who failed the subjects in the previous semester; Provided, however, That such request must be made at least two weeks before the start of the registration period.

Only such requests will be entertained.

A special online/remote procedure for requesting of subjects will be announced before the enrollment of continuing students.

Request for overloading of subjects and taking of subjects with prerequisites

  1. Overloading of subjects will be allowed by a maximum of 6 units or two subjects only.
  2. If a prerequisite course from the 1st Semester SY 2020-2021 has no grade or which remained incomplete due to the COVID-19 pandemic, these prerequisites may be waived, given the grade must be completed before the midterm of the 2nd semester. If the student fails the pre-requisite, they are required to drop the enrolled subject.

For returning students

Before enrollment, returning students should write a letter of intent addressed to the President coursed through the University Student Services Office (for the main campus) or the Chancellor (for component colleges). The letter should be approved before the student will be allowed to enroll.

A special online/remote procedure will be announced soon.

 

 


Instructions to Department Heads and Academic Advisers

During Online Consultation Prior to Enrollment

Department heads should convene (via video conference or other means) the academic advisers and enrollment focal person ahead of time to make the necessary arrangements for enrollment as follows:

  • Academic advisers should be available for correspondence as early as one week before the schedule of enrollment. Advisees, especially irregular students, will consult you regarding the subjects they intend to enroll in the upcoming semester. (Please see General Instructions for the enrollment schedule)
  • The academic advisers should review the progress of their academic advisees in advance. They may log in to their Cumulus account to view their grades. This way, they will be able to advise students better.
  • The name and email of the academic adviser is reflected on the MyVSU Student Portal to provide an avenue for the student to reach his/her academic adviser. The academic adviser must check his/her email regularly for incoming consultation.
  • The academic advisers and enrollment focal person should respond promptly to advise students on subjects for enrollment and eventually approve the same during this consultation.
  • The academic advisers should retain a copy of the approved schedule of subjects for each student and forward these to the department head and enrollment focal person.

During Online Enrollment

  • Department heads and enrollment focal persons should be physically present at the department during the entire period of online enrollment.
  • The department may assign a faculty as enrollment focal person who will approve student enrollment based on the list provided by the academic adviser during online consultation.
  • If the student encodes subjects not on the list approved by the academic adviser, he/she should go back and seek approval from their academic adviser.

 

 


Instructions to Clerks

During Enrollment

Department-based clerks are responsible for collecting the Registration Forms (RF) signed by the academic adviser and forwarding them to the Office of the Registrar.

For continuing students when classes start

Clerks are responsible for releasing the validated Certificate of Registration (COR) to continuing students under their department.

 

 


Strategies for Flexible Learning

Online

  • Asynchronous learning - Faculty have prepared virtual classrooms at the VSU EE Portal for their subjects. Students may access class materials anytime, anywhere. Faculty concerned will set consultation hours on a weekly basis to monitor the students’ progress.
  • Synchronous learning - Faculty members can arrange schedules for synchronous class sessions with the students.

Offline

  • Printed Courseware (Instructional Module, Workbook, Laboratory Manual) - The university will provide printed copies of courseware for a fee, distributed through learning kiosks situated in each municipality/city. The university will execute a MOA with the concerned LGUs for this purpose.
  • Courseware package via electronic delivery - The university will provide soft copies of courseware, which may be delivered through various electronic means (e.g., email or cloud)

Get help as you enroll

College Hotline Agents

Every college and campus has a designated hotline agent to help you with your enrollment concerns. You can either file a ticket at our Integrated Support Center at support.vsu.edu.ph or get in touch with them through the following channels:

College/CampusHotline AgentCall or Text (Smart/TNT)Call or Text (Globe/TM)Call Landline
+63 53 565 0600
[Extention Number]
EmailMessenger
CAFS Ma'am Remy 9619601817    1083  This email address is being protected from spambots. You need JavaScript enabled to view it.  
CAS Ma'am Norean  9619601815    1028  This email address is being protected from spambots. You need JavaScript enabled to view it.  
CoEd Ma'am Crisyl  9619601820   1037 This email address is being protected from spambots. You need JavaScript enabled to view it. Send a message
CET Sir Feihl/Ma'am Mitch  9619601810   1084 This email address is being protected from spambots. You need JavaScript enabled to view it.  
CFES Sir Odell  9619601816   1052 This email address is being protected from spambots. You need JavaScript enabled to view it. Send a message
CME Ma'am Geecel  9619601818     This email address is being protected from spambots. You need JavaScript enabled to view it. Send a message
CoN Ma'am Leslie  9619601813   1012 This email address is being protected from spambots. You need JavaScript enabled to view it. Send a message
CVM Doc Vera  9619601814    1038 This email address is being protected from spambots. You need JavaScript enabled to view it.  
GS Maricar/Magi  9619601819    1062 This email address is being protected from spambots. You need JavaScript enabled to view it. Send a message
VSUA Ma'am Sharon      1098  This email address is being protected from spambots. You need JavaScript enabled to view it. Send a message
VSUI Sir Jumar       This email address is being protected from spambots. You need JavaScript enabled to view it. Send a message
VSUT Ma'am Syra     1079    This email address is being protected from spambots. You need JavaScript enabled to view it. Send a message
VSUV Ma'am Carmella  9619601811      This email address is being protected from spambots. You need JavaScript enabled to view it. Send a message

Note: We're adding more contact information here as soon as we have them.

 

Department focal persons

The full list of department focal persons (in the main campus only) will be published here soon.


Important

The enrollment procedures, guidelines, and other information in this page are specific for the 1st Semester of SY 2020-2021. Check the homepage for the updates and instructions on enrollment for the upcoming semester.

At Visayas State University, we believe the safety and welfare of our students should be central in all university processes in this “new normal.”

In light of the COVID-19 pandemic, we revisited and overhauled our enrollment procedures for the 1st semester of the upcoming school year.

We are proud to announce that VSU Tolosa and our main campus in Baybay will hold its first purely online enrollment on all levels. Meanwhile, our component colleges in Alangalang, Isabel, and Villaba will conduct remote enrollment where students will submit information remotely using one of three available channels (online form, Messenger, SMS) so the Registrar can process their enrollment locally.

Our intention is not only to make enrollment safer, but faster and more convenient for all.

Everyone involved is enjoined to read and follow these instructions carefully.

 


Enrollment by Campus

Online Enrollment

Students in these campuses will use their MyVSU Student Portal:

  • Baybay
  • Tolosa
 

Remote Enrollment

Students in these campuses will contact the registrars remotely online or through mobile phone.

  • Alangalang
  • Isabel
  • Villaba

 


 

enroll online

 


 


 

enroll gs

Graduate Students

The VSU Graduate School will continue to accept aspiring and continuing graduate students for this school year.

  Graduate School Website
enroll gs

 


enroll matters

Other Enrollment Matters

These are the university’s policies about a number of matters related to your enrollment.

 


 

enroll inst

 


enroll fl

Classes in the 1st Semester

We will open the new school year on August 17, 2020 under the ‘new normal’ of flexible learning. Here’s what to expect.

 


 

enroll faq

Enroll Now!

MyVSU Student Portal MyVSU Tolosa Student Portal Start Remote Enrollment   

Frequently Asked Questions

  • Online Enrollment / MyVSU Student Portal
  • Remote Enrollment
  • Flexible Learning and Classes this Semester
enroll faq

 


Online Enrollment (Baybay, Tolosa)

General Instructions

  • Enrollment for incoming first-year students, transferees and continuing students will only be done online.
  • Students are discouraged from coming to the university during enrollment.
  • For incoming first-year students and transferees, ensure that you remember your Examinee Control Number (ECN). In case you forgot your ECN, please refer to the email sent by the Admissions Office or you may contact This email address is being protected from spambots. You need JavaScript enabled to view it. or the “VSU Student Services Office” Facebook Page.
  • The registration schedule for online enrollment will be as shown.
  • Enrollment outside of the assigned schedules will be automatically blocked by the system.
  • Advisers will only entertain enrolling continuing students on their assigned schedule. Those who cannot enroll during their schedule may only be entertained on August 3 to 7 as late enrollees. Fines for late enrollment still apply.

Registration Schedule

DateSchedule
July 1 to 24, 2020First-year students and transferees
July 16 to 17, 2020Incoming regular 2nd year students
July 20 to 21, 2020Incoming regular 3rd year students
July 22 to 23, 2020Incoming regular 4th, 5th, and 6th year students
July 24 and 27 to 31, 2020Incoming irregular students (all levels)
August 3 to 7, 2020Shifters and late enrollees (continuing students only)

Enrollment Procedure for Incoming First-Year Students and Transferees

  1. Ascertain that you have passed the VSU College Admission Test 2020. You can check the results at vsu.edu.ph/cat2020
  2. Go to the MyVSU Student Portal (my.vsu.edu.ph for VSU Main Campus, my-tolosa.vsu.edu.ph for VSU Tolosa) and provide your full name, VSU CAT Examinee Control Number (ECN), valid email, and mobile phone number at the Freshmen Registration Section. (Example: Juan Dela Cruz, 342, This email address is being protected from spambots. You need JavaScript enabled to view it., 09191234567)
    • If you have difficulty getting through, please contact our hotline +63 53 565 0608 and look for Jeanie or Kim.
  3. Fill in your personal information and update your profile in the MyVSU Student Portal. Ensure that you supply a valid personal email address in your profile. Your temporary Certificate of Registration (COR) and further instructions will be sent to your email.
  4. For qualifiers who have no assigned degree program, choose your desired course from the degree programs with available slots only. The system will accept on a first-come, first-served basis.
  5. Upload a scanned copy of your high school card (HS), Transcript of Records (Transferees), or passing certificate (ALS).
  6. Once Steps 3-5 are completed, the system will provide you your block schedule with the list and schedule of subjects. This information will be printed on your temporary Certificate of Registration (COR).
  7. Print your temporary COR or save a copy on your mobile device which you will show to your respective departments when you come to the university.

Enrollment Procedure for Continuing Students

Regular Students

  1. Log in to your MyVSU Student Portal (my.vsu.edu.ph) using your account username and password.
  2. Update your profile, specifically your home address, off-campus address and contact details.
  3. Choose your block schedule to enlist your subjects. Refer to the block schedule posted at the VSU website.
  4. Wait for your academic adviser or department enrollment focal person to approve your enrollment. Allow 2-3 days for this approval process.
  5. Once your enrollment is approved, the academic adviser will print your Registration Form (RF) and sign it. Your department will forward your RF to the Registrar’s Office.
  6. The Registrar will print and validate your Certificate of Registration (COR). This will be forwarded to your department.
  7. Your department will send you a scanned copy of your validated COR and will keep the original copy on file.

Irregular Students

  1. Communicate with your academic adviser one week in advance to decide on the subjects you will enroll for the 1st semester. You can find the name and email of your academic adviser in your MyVSU Student Portal. For the list of subjects and schedules, refer to the block and departmental schedules posted at the VSU website.
  2. Log in to your MyVSU Student Portal (my.vsu.edu.ph) using your account username and password.
    • In case you forgot your account details, click Forgot Password to retrieve using your registered email.
    • If you forgot your email, file a ticket at support.vsu.edu.ph.
  3. Update your profile with your home address and off-campus address.
  4. Encode the subjects that you will enroll for the 1st semester as agreed with your academic adviser.
  5. Wait for your academic adviser or department enrollment focal person to approve your enrollment. Allow 2-3 days for this approval process.
  6. Once your enrollment is approved, it will be reflected in your account. The academic adviser will print your Registration Form (RF) and sign it, and your department will forward your RF to the Registrar’s Office.
  7. The Registrar will print and validate your Certificate of Registration (COR). This will be forwarded to your department.
  8. Your department will send you a scanned copy of your validated COR and will keep the original copy on file.
 

 


Remote Enrollment (Alangalang, Isabel, Villaba)

General Instructions

  • Enrollment for incoming first-year students, transferees and continuing students will be done remotely through various channels.
  • For incoming first-year students and transferees, ensure that you remember your Examinee Control Number (ECN). In case you forgot your ECN, please refer to the email sent by the Admissions Office or you may contact This email address is being protected from spambots. You need JavaScript enabled to view it. or the “VSU Student Services Office” Facebook Page.
  • Refer to the table below for the registration schedule for remote enrollment in the three component colleges.
  • Advisers will only entertain enrolling continuing students on their assigned schedule. Those who cannot enroll during their schedule may only be entertained on August 3 to 7 as late enrollees. Fines for late enrollment still apply.

Registration Schedule for Remote Enrollment 

 VSU Alangalang
(Ave. 77 pax/day)
VSU Isabel
(Ave. 70 pax/day)
VSU Villaba
(Ave. 40 pax/day)
July 1 CAT Qualifiers (A) CAT Qualifiers (A-B) CAT Qualifiers (A)
July 2 CAT Qualifiers (B-C) CAT Qualifiers (C-D) CAT Qualifiers (B)
July 3 CAT Qualifiers (D-G) CAT Qualifiers (E-I) CAT Qualifiers (C)
July 6 CAT Qualifiers (H-M) CAT Qualifiers (J-M) CAT Qualifiers (D)
July 7 CAT Qualifiers (N-R) CAT Qualifiers (N-R) CAT Qualifiers (E-I)
July 8 CAT Qualifiers (S-Z) CAT Qualifiers (S-T) CAT Qualifiers (J-M)
July 9 Incoming 2nd Year (A) CAT Qualifiers (U-Z) CAT Qualifiers (N-P)
July 10 Incoming 2nd Year (B-C) Incoming 2nd Year (A-B) CAT Qualifiers (Q-T)
July 13 Incoming 2nd Year (D-J) Incoming 2nd Year (C-D) CAT Qualifiers (U-Z)
Incoming 2nd Year (A)
July 14 Incoming 2nd Year (K-N) Incoming 2nd Year (E-K) Incoming 2nd Year (B-C)
July 15 Incoming 2nd Year (O-S) Incoming 2nd Year (L-M) Incoming 2nd Year (D-G)
July 16 Incoming 2nd Year (T-Z)
Incoming 3rd Year (A)
Incoming 2nd Year (N-Q) Incoming 2nd Year (H-N)
July 17 Incoming 3rd Year (B-D) Incoming 2nd Year (R-T) Incoming 2nd Year (O-R)
July 20 Incoming 3rd Year (E-L) Incoming 2nd Year (U-Z)
Incoming 3rd Year (A-B)
Incoming 2nd Year (S-Z)
July 21 Incoming 3rd Year (M-R) Incoming 3rd Year (C-G) Incoming 3rd Year (A-B)
July 22 Incoming 3rd Year (S-Z) Incoming 3rd Year (H-O) Incoming 3rd Year (C-D)
July 23 Incoming 4th Year (A-D) Incoming 3rd Year (P-R) Incoming 3rd Year (E-L)
July 24 Incoming 4th Year (E-M) Incoming 3rd Year (S-Z) Incoming 3rd Year (M-P)
July 27 Incoming 4th Year (N-Z) Incoming 4th Year (A-J) Incoming 3rd Year (Q-Z)
July 28 Other 4th Year Students Incoming 4th Year (K-R) Incoming 4th Year (A-I)
July 29 Other 4th Year Students Incoming 4th Year (S-Z) Incoming 4th Year (J-P)
July 30-31 Other 4th Year Students Incoming 5th Year (A-Z) Incoming 4th Year (Q-Z)
Other 4th Year Students
August 3-7 Shifters and late enrollees

 

 

Mechanics for Remote Enrollment

The Registrar’s Office of the component colleges will make various options available for students to submit their data. The data will be imported into the campus’ Student Records Management System (SRMS) local database to enroll the student.

The student intending to enroll will submit their data using any of the following means:

  • ONLINE FORM.Data will be submitted through an online form.
  • MESSENGER.Data will be submitted as a private message to the Facebook page of the campus.
  • SMS.Data will be submitted through text through the campus' assigned mobile number/s.

VSU Alangalang

Option 1: Fill out the
Alangalang Online Form

 


Option 2: Send "ENROLL" to:
VSUA Messenger

 


Option 3: Text "ENROLL" to:
09186693831 (SMART) / 09551370950 (GLOBE)

 


VSU Isabel

Option 1: Fill out the
Isabel Online Form

 


Option 2: Send "ENROLL" to:
VSUI Messenger

 


Option 3: Text "ENROLL" to:
09157598106 (GLOBE) / 09190852490 (SMART)

 


VSU Villaba

Option 1: Fill out the
Villaba Online Form

 


Option 2: Send "ENROLL" to:
VSUV Messenger

 


Option 3: Text "ENROLL" to:
09078309176, 09189455904 (SMART)

 


 

The following information must be submitted through the channels mentioned above:

  • Full name:
  • Student Number (continuing) or ECN (VSUCAT qualifier)
  • Year Level (for continuing students)
  • Subjects to Enroll (if irregular; regular students will be automatically assigned to their block)
  • Mobile Number/s
  • Email Address
  • Present Address

Other information will be gathered once the university will resume with face-to-face classes.

Enrollment Procedure for Incoming First-Year Students and Transferees

  1. Ascertain that you have passed the VSU College Admission Test 2020. You can check the results at vsu.edu.ph/cat2020
  2. Choose a channel for remote enrollment (online form, Messenger, or SMS).
  3. Supply the information required and wait for the response from the Registrar’s Office.
  4. Once the Registrar has finished processing your enrollment, a scanned copy of your validated Certificate of Registration (COR) will be delivered to the email address you indicated. The printed copy of your validated COR will be available for claiming at the Registrar’s Office during the resumption of face-to-face classes.
  5. You are now enrolled! Make sure to submit your documents upon the resumption of face-to-face classes:
    • Filled-up Registration Form (RF) - A blank form will be available at the VSU website or at the campus entrance
    • Original copy of your high school card (HS), Transcript of Records (Transferees), or passing certificate (ALS)

 

 

Note to Registrar’s Office:

  • The Registrar should already prepare the block sections and schedule with names based on the CAT results.
  • All CORs should be printed in advance (mail-merged with schedule). Validation will only be done upon enrollment.

Enrollment Procedure for Continuing Students

  1. For irregular students, contact your academic adviser in advance to decide on what subjects you will take for the 1st semester.
  2. Choose a channel for remote enrollment (online form, Messenger, or SMS).
  3. Supply the information required and wait for the response from the Registrar’s Office.
  4. Once the Registrar has finished processing your enrollment, a scanned copy of your validated Certificate of Registration (COR) will be delivered to the email address you indicated. The printed copy of your validated COR will be available for claiming at the Registrar’s Office during the resumption face-to-face classes.
  5. You are now enrolled!

 

 

 


Enrollment of Graduate Students

Admission and enrollment of Graduate Students will be open from July 1, 2020 to August 7, 2020.

Admission procedure for incoming graduate students

  1. Download the application form for admission (FM-OGS-01/FM-OPO-01) and candid appraisal form (FM-OGS-02) from the VSU Graduate School website (vsu.edu.ph/gs). Two candid appraisals are required.
  2. Submit the admission form, candid appraisal, and Transcript of Records, together with the official receipt for your admission fee to the Graduate School.
  3. Applicants shall request their referees to send the candid appraisals discreetly and separately to GS (email or courier).
  4. The VSU Graduate School will compute your GPA before endorsing your application to your prospective department’s Graduate Advisory Committee (GAC) for evaluation. You will be informed of the result of your application after the evaluation of your prospective department of your credentials.
  5. An official letter of admission specifying the status of your application will be sent to your email. This will serve as your entry document to the VSU Graduate School.
  6. Accepted applicants should personally report to the VSU Graduate School to coordinate with their GAC and process their enrollment.

Enrollment of continuing graduate students

  1. Continuing graduate students should coordinate directly with their respective Graduate Advisory Committees (GACs) for enrollment requirements (e.g., courses to enroll).
  2. Proceed to the VSU Graduate School to start the process of enrollment.

 

 


Enrollment-related policies

Shifting of degree programs for continuing students

Shifting of degree programs will be allowed only after the regular enrollment period, which will be on August 3 to 7, 2020.

Academic advisers are directed not to allow advisees to enroll in courses that are not within their current degree program for advanced enrollment. The Registrar’s Office should not accept these enrollees as well.

A special online/remote procedure for shifting will be announced soon.

Requested Subjects

As provided for in Section 342 and 343, Chapter 44 of the VSU Code:

  • Section 342. Subjects unscheduled for a given term may be offered upon written request of at least fifteen (15) students, duly endorsed by the department head and by the college dean or dean of graduate school and approved by the Vice President for Instruction.
  • Section 343. Subjects may be scheduled by the department head to take care of graduating students who failed the subjects in the previous semester; Provided, however, That such request must be made at least two weeks before the start of the registration period.

Only such requests will be entertained.

A special online/remote procedure for requesting of subjects will be announced before the enrollment of continuing students.

Request for overloading of subjects and taking of subjects with prerequisites

  1. Overloading of subjects will be allowed by a maximum of 6 units or two subjects only.
  2. If a prerequisite course was supposed to be taken in Summer SY 2019-2020, the prerequisite can be enrolled simultaneously as a co-requisite during the incoming first semester SY 2020-2021.
  3. If a prerequisite course from the 2nd Semester SY 2019-2020 has no grade or which remained incomplete due to the COVID-19 pandemic, these prerequisites may be waived.

For returning students

Before enrollment, returning students should write a letter of intent addressed to the President coursed through the University Student Services Office (for the main campus) or the Campus Dean (for component colleges). The letter should be approved before the student will be allowed to enroll.

A special online/remote procedure will be announced soon.

 

 


Instructions to Department Heads and Academic Advisers

During Online Consultation Prior to Enrollment

Department heads should convene (via video conference or other means) the academic advisers and enrollment focal person ahead of time to make the necessary arrangements for enrollment as follows:

  • Academic advisers should be available for correspondence as early as one week before the schedule of enrollment. Advisees, especially irregular students, will consult you regarding the subjects they intend to enroll in the upcoming semester. (Please see General Instructions for the enrollment schedule)
  • The academic advisers should review the progress of their academic advisees in advance. They may log in to their Cumulus account to view their grades. This way, they will be able to advise students better.
  • The name and email of the academic adviser is reflected on the MyVSU Student Portal to provide an avenue for the student to reach his/her academic adviser. The academic adviser must check his/her email regularly for incoming consultation.
  • The academic advisers and enrollment focal person should respond promptly to advise students on subjects for enrollment and eventually approve the same during this consultation.
  • The academic advisers should retain a copy of the approved schedule of subjects for each student and forward these to the department head and enrollment focal person.

During Online Enrollment

  • Department heads and enrollment focal persons should be physically present at the department during the entire period of online enrollment.
  • The department may assign a faculty as enrollment focal person who will approve student enrollment based on the list provided by the academic adviser during online consultation.
  • If the student encodes subjects not on the list approved by the academic adviser, he/she should go back and seek approval from their academic adviser.

 

 


Instructions to Clerks

During Enrollment

Department-based clerks are responsible for collecting the Registration Forms (RF) signed by the academic adviser and forwarding them to the Office of the Registrar.

For incoming first-year students and transferees when face-to-face classes resume

Clerks are responsible for receiving the original copies of the admission documents of incoming first-year students and transferees.

  1. For first year students and transferees to receive their validated Certificate of Registration (COR), ask them to submit their temporary COR first.
  2. Ensure that the following original documents are submitted:
    1. Two (2) copies Duly Filled-up Registration Form (downloaded from the VSU website and filled up in advance), printed in A4 size paper
    2. High school card (e.g. Form 138/SF9) or ALS certification (for incoming freshmen) or TOR informative copy (for transferees)
    3. Certificate of Good Moral Character
    4. Two (2) copies High quality 2x2 ID photo with white background (no eyeglasses); Inkjet-printed photos will not be accepted
    5. Philippine Statistics Authority-issued birth certificate
    6. Transfer credentials/ honourable dismissal (for transferees)
  3. Clerks shall only release the validated Certificate of Registration (COR) to the student upon receipt of the above mentioned documents. Submissions of documents A-C are mandatory, while documents E-F can be submitted within the first semester. Failure to submit documents A-C will result in cancellation of the student’s enrollment, while failure to submit documents E-F will block the students from enrolling in the next semester.
  4. Clerks shall organize and turn over these enrollment documents to the Office of the Registrar at the end of each working day.

For continuing students when classes start

Clerks are responsible for releasing the validated Certificate of Registration (COR) to continuing students under their department.

 

 


Instructions to Students for Classes for the 1st Semester SY 2020-2021

The first semester will officially commence on August 17, 2020, per BOR-approved School Calendar (BOR Resolution No. 36, S. 2020). However, classes will follow online/offline on the following schemes:

  • Onboarding of faculty and students on flexible learning - August 17-28, 2020
  • Lecture classes only - All instructions will be done online/offline from September to December 2020
  • Lecture and laboratory classes - Lecture classes will be done online/offline from September to October 2020. Laboratory classes will commence from November to December 2020 (last day of classes) on campus.
  • Laboratory classes only - All activities will be done from November to December 2020 (last day of classes) on campus.

For dormitory residents

The university will be open starting October 30, 2020, for students residing in dormitories. Due to social distancing measures, dormitories inside the campus will only accommodate half of its original capacity. The procedure and guidelines for dormitory applications are here.

What to bring

All students should bring the following:

  • Face masks - preferably washable and should be replaced on a daily basis
  • Alcohol, hand sanitizers, and soaps
  • Medical certificate from their city/municipal health office issued at least three (3) days before arriving at VSU / barangay certificate that he/she is not a PUM/PUI

Specific guidelines of the entry of students for SY 2020-2021 will be published on a separate page.

Graduating Graduate Students

Graduating graduate students may be allowed to enter the campus during the first semester on a case-to-case basis.

Graduating Undergraduate Students

Graduating undergraduate students may be allowed to enter the campus during the first semester on a case-to-case basis.

 

 


Strategies for Flexible Learning

Online

  • Asynchronous learning - Faculty have prepared virtual classrooms (Moodle, Google Classroom, and Edmodo) for their subjects. Students may access class materials anytime, anywhere. Faculty concerned will set consultation hours on a weekly basis to monitor the students’ progress.
  • Synchronous learning - Specially for small classes and classes for graduate students. Faculty members can arrange schedules for synchronous class sessions with the students.

Offline

  • Printed Courseware (Instructional Module, Workbook, Laboratory Manual) - The university will provide printed copies of courseware for a fee, distributed through learning kiosks situated in each municipality/city. The university will execute a MOA with the concerned LGUs for this purpose.
  • Courseware package via electronic delivery - The university will provide soft copies of courseware, which may be delivered through various electronic means (e.g., email or cloud)

Face-to-Face Laboratory Classes

  • All students attending face-to-face laboratory classes will follow entry procedures set by VSU. See the guidelines here.
  • The schedule of classes, entry, and exit are outlined in the table below.
  • Final exams for laboratory classes shall be conducted online.
  • Departments should revisit their laboratory exercises to possibly reduce the number of activities to the most essential learning competencies (MELC) needed in the course.
 Entry PeriodClassesExit Period

First-year, fourth-year students and above (except DVM students)

November 2 to 3, 2020

November 4 to 18, 2020

November 19, 2020

Second-year and third-year students (except DVM students)

November 21 to 22, 2020

November 23 to December 11, 2020

December 12, 2020

DVM students

November 2 to 3, 2020

November 4 to December 11, 2020

December 12, 2020

Students under internship programs and practicum, NSTP, CWTS

By arrangement

 

#EnrollAtVSU A.Y. 2021-2022
Please read the Procedures for For Continuing Students
Important The enrollment procedures, guidelines, and other information in this page are specific for the 1st Semester of SY 2021-2022. Check the homepage for the updates and instructions on enrollment for the upcoming semester.

For VSU CAT Qualifiers 2021

VSU Obelisk Entrance

General Instructions

Read these important instructions carefully to guide you on how to successfully #EnrollAtVSU.


enroll online

Online Enrollment

Your registration will be done at the MyVSU Student Portal. Learn more about the procedures below.

MyVSU Student Portal MyVSU Tolosa Student Portal
enroll online

enroll remote

Remote Enrollment

Students in the component colleges of Alangalang, Isabel, and Villaba will be enrolled remotely.

Start Remote Enrollment

CAT Qualifiers

General Instructions

IMPORTANT:

  • The admission of Accepted Qualifiers (those accepted to their program of choice) will start on Friday, July 9, 2021 through a pre-enrollment procedure. All unclaimed slots by July 16, 2021 will be added to the open slots for Open Qualifiers.

  • The admission of Open Qualifiers (those who were not accepted to their program of choice but are eligible to enroll in programs with open slots) will be done from July 19 to 23, 2021, using the prescribed procedure by campus. Claiming of open slots is on a first-come, first-served basis.

  • Accepted qualifiers may still be admitted until July 23, 2021, but will be treated as Open Qualifiers in terms of the availability of program slots.

Online Enrollment (Baybay & Tolosa)

  • For Main Campus and VSU Tolosa, this will be done through the pre-enrollment system in the MyVSU and MyVSU Tolosa Student Portals. Accepted qualifiers must log in using their ECN and full name and fill in the required information in order to claim their slot.

Remote Enrollment (Alangalang, Isabel, & Villaba)

  • For VSU Alangalang, Isabel, and Villaba, this will be done through an online form prepared by the campus registrar. Accepted qualifiers must submit the required information in order to claim their slot.

Step 1.
  • Send the original copy of your admission credentials to the Office of the Head of Admissions (Main Campus) / the Campus Registrar (Component Colleges) as soon as possible.
  • These shall be placed and sealed inside a brown envelope and sent or dropped off to your VSU campus:
    1. Original Report Card: Form 138/SF9 (For SHS graduating students/HS graduates only);
    2. ALS A&E Certificate of Rating (For ALS graduates only);
    3. Transcript of Records with Certificate of Transfer Credentials or Honorable dismissal (For second coursers and transferees only);
    4. A duly filled out and signed promissory note using FM-OHA-05 in case requirements A, B, or C are not yet available;
    5. Original PSA Birth Certificate;
    6. Original Certificate of Good Moral Character; and
    7. Four (4) ID pictures, passport size, colored with white background.
Step 2.
  • (Baybay & Tolosa) Pre-enroll at MyVSU and MyVSU Tolosa Student Portals. Fill-out the needed information.
  • (Alangalang, Isabel, & Villaba) Pre-enroll using the remote enrollment channels provided (Forms/Messenger/Text).
Step 3.
  • The Head of Admissions/Campus Registrar will review your enrollment. Only applicants whose credentials have been successfully delivered shall be evaluated. If the credentials are in order, the registrar will process your enrollment.
Step 4.
  • The Certificate of Registration (COR) will be sent to your email address if enrollment is successful.
    • For the Main Campus and VSU Tolosa, the MyVSU Student Portal will automatically send the temporary COR. The validated COR will be kept in the student’s permanent record.
    • For VSU Alangalang, Isabel, and Villaba, the scanned copy of the validated COR will be emailed to the student. The original copy will be kept in the student’s permanent record.

Registration Schedule

Dates
Accepted Qualifiers July 9 to 16, 2021
Open Qualifiers July 19 to 23, 2021

Online Enrollment (Baybay, Tolosa)

  • Enrollment for incoming first-year students, and transferees will be done online.
  • For incoming first-year students and transferees, ensure that you remember your Examinee Control Number (ECN). In case you forgot your ECN, please refer to the email sent by the Admissions Office or you may contact This email address is being protected from spambots. You need JavaScript enabled to view it..

Remote Enrollment (Alangalang, Isabel, Villaba)

The Registrar’s Office of the component colleges will make various options available for students to submit their data. The data will be imported into the campus’ Student Records Management System (SRMS) local database to enroll the student.

The student intending to enroll will submit their data using any of the following means:

  • ONLINE FORM.Data will be submitted through an online form.
  • MESSENGER.Data will be submitted as a private message to the Facebook page of the campus.
  • SMS.Data will be submitted through text through the campus' assigned mobile number/s.

VSU Alangalang

Option 1: Fill out the
Alangalang Online Form

 


Option 2: Send "ENROLL" to:
VSUA Messenger

 


Option 3: Text "ENROLL" to:
09186693831 (SMART) / 09551370950 (GLOBE)

 


VSU Isabel

Option 1: Fill out the
Isabel Online Form

 


Option 2: Send "ENROLL" to:
VSUI Messenger

 


Option 3: Text "ENROLL" to:
09675486921 (GLOBE) / 09190852490 (SMART)

 


VSU Villaba

Option 1: Fill out the

 


Option 2: Send "ENROLL" to:
VSUV Messenger

 


Option 3: Text "ENROLL" to:
09078309176, 09639608885 (SMART)

 



The following information must be submitted through the channels mentioned above:

  • Full name:
  • Student Number (continuing) or ECN (VSUCAT qualifier)
  • Year Level (for continuing students)
  • Subjects to Enroll (if irregular; regular students will be automatically assigned to their block)
  • Mobile Number/s
  • Email Address
  • Present Address

Open Programs

MAIN
AB English Language Studies 37
B Culture and Arts Education 23
B Physical Education 6
BS Agriculture 268
BS Agribusiness 102
BS Agricultural & Biosystems Engineering 44
BS Applied Physics 28
BS Biology 4
BS Chemistry 37
BS Development Communication 59
BS Economics 4
BS Environmental Sciences 27
BS Forestry 74
BS Food Technology 71
BS Geodetic Engineering 39
BS Hospitality Management 78
BS Mathematics 37
BS Marine Biology 35
BS Mechanical Engineering 19
BS Meteorology 23
BS Statistics 10
ALANGALANG
BS Agriculture 21
BS Environmental Science 45
TOLOSA
BS in Fisheries 71
Please refresh this page from time to time for new updates

This procedure is for Continuing Students only

ENROLLMENT PROCEDURES FOR CONTINUING STUDENTS

Online Enrollment (Baybay and Tolosa)

Students from VSU Main Campus and VSU Tolosa Campus will use their MyVSU Student Portal.

General Instructions:

  • Enrollment for incoming first-year students, transferees, returning and continuing students will only be done online. Students are discouraged from coming to the university during the registration and enrollment period.
  • Log-in to MyVSU student portal using the five-digit Examinee Control Number (ECN). In case you forgot your ECN, please refer to the email sent by the Admissions Office or you may send an email to  This email address is being protected from spambots. You need JavaScript enabled to view it. or This email address is being protected from spambots. You need JavaScript enabled to view it..  
  • For qualifiers who have no assigned degree program, they may choose their desired degree programs with the available slots only. The system will accept on a first-come, first serve basis only. 
  • Enrollment outside of the assigned schedules will be automatically blocked by the system.
  • Advisers will only entertain enrolling continuing students on their assigned schedule. Those who cannot enroll during their schedule may only be entertained on August 16 to 20 as late enrollees. Fines for late enrollment still apply.

Enrollment Procedure:

Continuing Regular Students

  1. Log in to your MyVSU Student Portal (my.vsu.edu.ph) using your account username and password.
  2. Data Privacy Consent.
  3. Update your profile, specifically your home address, off-campus address and contact details.
  4. Choose your block schedule to enlist your subjects. Refer to the block schedule posted at the VSU website.
  5. Wait for your academic adviser or department enrollment focal person to approve your enrollment. Allow 2-3 days for this approval process.
  6. Once your enrollment is approved, the academic adviser will print your Registration Form (RF) and sign it. Your department will forward your RF to the Registrar’s Office.
  7. The Registrar will print and validate your Certificate of Registration (COR). This will be forwarded to your department.
  8. Your department will send you a scanned copy of your validated COR and will keep the original copy on file.

 

Irregular Students

  1. Communicate with your academic adviser one week in advance to decide on the subjects you will enroll for the 1st semester. You can find the name and email of your academic adviser in your MyVSU Student Portal. For the list of subjects and schedules, refer to the block and departmental schedules posted at the VSU website.
  2. Log in to your MyVSU Student Portal (my.vsu.edu.ph) using your account username and password.
    • In case you forgot your account details, click Forgot Password to retrieve using your registered email.
    • If you forgot your email, file a ticket at support.vsu.edu.ph.
  3. Update your profile with your home address and off-campus address.
  4. Encode the subjects that you will enroll for the 1st semester as agreed with your academic adviser.
  5. Wait for your academic adviser or department enrollment focal person to approve your enrollment. Allow 2-3 days for this approval process.
  6. Once your enrollment is approved, it will be reflected in your account. The academic adviser will print your Registration Form (RF) and sign it, and your department will forward your RF to the Registrar’s Office.
  7. The Registrar will print and validate your Certificate of Registration (COR). This will be forwarded to your department.
  8. Your department will send you a scanned copy of your validated COR and will keep the original copy on file.

 

Returning Students

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VSU TOLOSA

Enrollment Procedure

Continuing Students

Reminder: If you have not yet evaluated your course instructors, the C1 (CumulusOne for Tolosa) forces all enrolling students to evaluate their instructors from the previous semester. The Teaching Performance Evaluation for Students (TPES) is found in your MyVSU Tolosa Student Portal: https://my-tolosa.vsu.edu.ph/auth/login

  1. Communicate with your academic adviser for pre-enrollment advising. Check the link for your block schedule: https://tinyurl.com/1stSemBlockSched  
  2. Once you have your courses and offering numbers to enroll with, go to MyVSU Tolosa Student Portal at https://my-tolosa.vsu.edu.ph/auth/login
  3. Update your student information (email address, contact number, and present address) in the User Profile Tab by clicking on the Edit button. 
  4. Once done, proceed to the Enrollment Tab. 
    • Enter your non-dorm address/present address.
    • Choose your preferred mode of instruction (online or printed). We advise you to select “Online”. For this semester, all classes are online but the submission of academic requirements are in a flexible manner. 
    • Answer the connectivity survey.
    • Once you answered all surveys, click the hollow square at the reCaptcha verification. If verified, a “check” mark will appear and the “enroll” button will turn from light green to dark green. Then, click the “enroll” button. 
  5. You are now in the enroll/registration section. Change the sorting option from “All” to “Block”  and enter the block number assigned to you to search for the courses you need to enroll in.







  1. Click on the courses to enroll one at a time. Once all courses you intend to enroll in are highlighted, click the “Add’ button. Check on the total number of units enrolled for any discrepancy. 
    • If you have a course with LEC-LAB units, make sure to add one (1) lecture course and one (1) laboratory course. (e.g. Zool 11 is a 5-unit course, with 3 lecture units and 2 laboratory units. Choose one offering number of Zool 11 with LEC course type, and one offering number of the same with LAB course type). 


  1. Once all courses to be enrolled have been added, your enrollment is now pending for review/validation and approval of your academic adviser. Allow them to validate your enrollment for 1-2 days.
    • CAUTION: NEVER click the “Withdraw” button if you do not intend to backout from your enrollment.
    • During the period of review/validation, keep yourself available online because there may be changes in your enrollment due to duplication, unfollowed block schedules, etc.
    • Merely adding your courses to the portal is not an assurance that you are officially enrolled. 
  2. Once validated and approved, a system-generated Temporary Certificate of Registration (T-COR) will be sent to your registered email and shall serve as your proof of enrollment. 
    • Your action as enrollee/student ends here.
  3. Your academic adviser will print the Registration Form (RF), sign it, and forward it to the department clerk for consolidation, which will then be forwarded to the course in-charge at the Office of the Registrar for verification and printing of the COR. Validated CORs will be kept in the Student’s Permanent Record for future reference.
    • A request for the 1st copy validated COR may be made upon request of the student concerned free of charge. A second copy may entail applicable fees. 

 

Returning Students

Requirements for Readmission (based on the Student Handbook)

  • Leave of Absence (LOA; if returnee has not yet filed)
  • LOA is filed every semester. Absence from the University without a formal leave of absence shall be a ground for non readmission and may result in the opening your slot to shiftees.
  • Letter of Readmission addressed to the Registrar stating the reason/s for the leave of absence.
  • Duly signed general clearance
  • Medical certificate from government physician
  1. Contact your academic adviser for appropriate advising OR email your department about your readmission, with a subject line RETURNEE_Last Name, First Name_Student Number:

        Department of Teacher Education - This email address is being protected from spambots. You need JavaScript enabled to view it.

        Department of Fisheries - This email address is being protected from spambots. You need JavaScript enabled to view it.

        Department of Criminology - This email address is being protected from spambots. You need JavaScript enabled to view it.

  • Adviser or Department staff must ask the following questions from the applicant for readmission:
    • When did you stop attending classes?
    • Did you file a Leave of Absence prior to leaving the university?
      • If yes, the student has retained his slot in the university and must be given readmission.
      • If no, he may not be granted readmission as stipulated in the Student Handbook (p. 17). Although the handbook and its provisions have been in effect since 23 June 2016, the Office of the Registrar shall give a moratorium of 1 semester (starting 1st semester, AY 2021-2022) to allow returning students to apply for readmission without LOA. Within this period, proper information dissemination to all students must be made. 
    • Have you processed your readmission form and general clearance for signatures?
  1. Ask the returning student to file and process their readmission documents, as previously stipulated. An assigned messenger will be the one to roam around the concerned office to request for signatures and process other matters related to readmission. An email receipt must be sent to the returning student, as well as a carbon copy (cc) to the academic adviser and program coordinator, as proof that his readmission documents have been processed and approved.  
  2. Once done, follow the enrollment procedure for continuing students from Step 1 to 9. 

If a returning student does not have a student portal, refer him/her to the process for the creation of student account in MyVSU Tolosa Student Portal here: https://bit.ly/2Z65org

 


Remote Enrollment (Alangalang, Isabel and Villaba)

Students from VSU Alangalang, VSU Isabel and VSU Villaba will contact the registrars remotely online or through mobile phone.

General Instructions:

  • Enrollment for incoming first-year students, transferees and continuing students will be done remotely through various channels.
  • For incoming first-year students and transferees, ensure that you remember your Examinee Control Number (ECN). In case you forgot your ECN, please refer to the email sent by the Admissions Office or you may contact your Registrar
  • Refer to the table below for the registration schedule for remote enrollment in the three component colleges.
  • Advisers will only entertain enrolling continuing students on their assigned schedule. Those who cannot enroll during their schedule may only be entertained on August 3 to 7 as late enrollees. Fines for late enrollment still apply.

The Registrar’s Office of the component colleges is making various options available for students to submit their data. The data will be imported into the campus’ Student Records Management System (SRMS) local database to enroll the student.

Mechanics for remote enrollment

The Registrar’s Office of the component colleges will make various options available for students to submit their data. The data will be imported into the campus’ Student Records Management System (SRMS) local database to enroll the student.

The student intending to enroll will submit their data using any of the following means:

  • ONLINE FORM. Data will be submitted through an online form.
  • MESSENGER. Data will be submitted as a private message to the Facebook page of the campus.
  • SMS. Data will be submitted through text through the campus' assigned mobile number/s.

VSU Alangalang

Option 1: Fill out the
Alangalang Online Form

 


Option 2: Send "ENROLL" to:
VSUA Messenger

 


Option 3: Text "ENROLL" to:
09186693831 (SMART) / 09551370950 (GLOBE)

 


VSU Isabel

Option 1: Fill out the
Isabel Online Form

 


Option 2: Send "ENROLL" to:
VSUI Messenger

 


Option 3: Text "ENROLL" to:
09157598106 (GLOBE) / 09190852490 (SMART)

 


VSU Villaba

Option 1: Fill out the

 


Option 2: Send "ENROLL" to:
VSUV Messenger

 


Option 3: Text "ENROLL" to:
09078309176, 09189455904 (SMART)

 


The following information must be submitted through the channels mentioned above:

  • Full name:
  • Student Number (continuing) or ECN (VSUCAT qualifier)
  • Year Level (for continuing students)
  • Subjects to Enroll (if irregular; regular students will be automatically assigned to their block)
  • Mobile Number/s
  • Email Address
  • Present Address

Other information will be gathered once the university will resume with face-to-face classes.

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Enrollment Schedule:

 Back To Top


Enrollment of Graduate Students

Admission procedure for incoming graduate students

  1. Download the application form for admission (FM-OGS-01/FM-OPO-01) and candid appraisal form (FM-OGS-02) from the VSU Graduate School website (vsu.edu.ph/gs). Two candid appraisals are required.

  2. Submit the admission form, candid appraisal, and Transcript of Records, together with the official receipt for your admission fee to the Graduate School.

    1. If through email, send scanned copies of these documents to This email address is being protected from spambots. You need JavaScript enabled to view it.. The original documents must be submitted to the Graduate School during the start of classes.

    2. If through courier, address it to:

      Office of the Dean
      VSU Graduate School
      Visayas State University
      Baybay City, Leyte
      Philippines 6521
  3. Applicants shall request their referees to send the candid appraisals discreetly and separately to GS (email or courier).

  4. The VSU Graduate School will compute your GPA before endorsing your application to your prospective department’s Graduate Advisory Committee (GAC) for evaluation. You will be informed of the result of your application after the evaluation of your prospective department of your credentials.

  5. An official letter of admission specifying the status of your application will be sent to your email. This will serve as your entry document to the VSU Graduate School.

  6. Accepted applicants should personally report to the VSU Graduate School to coordinate with their GAC and process their enrollment.

Enrollment of continuing graduate students

  1. Continuing graduate students should coordinate directly with their respective Graduate Advisory Committees (GACs) for enrollment requirements (e.g., courses to enroll).
  2. Proceed to the VSU Graduate School to start the process of enrollment.

List of Blocked and Departmental Schedules

Blocked Schedule

Departmental Schedule

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Enrollment-related policies

Shifting of degree programs for continuing students

Shifting of degree programs will be allowed only after the regular enrollment period, which will be on August 4-7, 2021. Academic advisers are directed not to allow advisees to enroll in courses that are not within their current degree program for advanced enrollment. The Registrar’s Office should not accept these enrollees as well.

Note: Students can get the shifting form at their respective departments.

 

Requested Subjects

As provided for in Section 342 and 343, Chapter 44 of the VSU Code:

  • Section 342. Subjects unscheduled for a given term may be offered upon written request of at least fifteen (15) students, duly endorsed by the department head and by the college dean or dean of graduate school and approved by the Vice President for Instruction.
  • Section 343. Subjects may be scheduled by the department head to take care of graduating students who failed the subjects in the previous semester; Provided, however, That such request must be made at least two weeks before the start of the registration period.

Only such requests will be entertained.

 

Request for overloading of subjects and taking of subjects with prerequisite

  1. Overloading of subjects will be allowed by a maximum of 6 units or two subjects only.
  2. If a prerequisite course was supposed to be taken in the last 1st semester, SY 2020-2021, the prerequisite course can be enrolled simultaneously as a co-requisite during the incoming first semester SY 2021-2022.
  3. If a prerequisite course from the 2nd semester, SY 2020-2021 has no grade or which remained incomplete due to the COVID-19 pandemic, these prerequisites may be waived.

 

For returning students

Before enrollment, returning students should write a letter of intent addressed to the President coursed through the University Student Services Office (for the main campus) or the Campus Dean (for component colleges). The letter should be approved before the student will be allowed to enroll.

Note: Please be guided that the deadline for submission of a letter of intent (A.Y. 2021-2022) is July 16, 2021.
 

Student Transactions

For students who have unpaid balance you may send an email to the Cash Division of VSU at This email address is being protected from spambots. You need JavaScript enabled to view it. or call  +63 (53) 565 0600 local 1011.

Payment Centers

You may send your payment in these following centers:

Palawan Express Pera Padala

Land bank of the Philippines

VSU LBP Account
Account Name: VSU FUND 164
Account Number: 3572-1000-13

 

Strategies for Flexible Learning

Online

  • Asynchronous learning - Faculty have prepared virtual classrooms (Moodle, Google Classroom, and Edmodo) for their subjects. Students may access class materials anytime, anywhere. Faculty concerned will set consultation hours on a weekly basis to monitor the students’ progress.
  • Synchronous learning - Specially for small classes and classes for graduate students. Faculty members can arrange schedules for synchronous class sessions with the students.

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College Hotline Agents

Every college and campus has a designated hotline agent to help you with your enrollment concerns. You can either file a ticket at our Integrated Support Center at support.vsu.edu.ph or get in touch with them through the following channels:

College

Hotline Agent

Call or Text (Smart/TNT)

Call or Text (Globe/TM)

Call Landline

+63 53 565 0600

[Extention Number]

Email

Messenger

CAFS

Remenita Solis

9619601817 

 

1083

This email address is being protected from spambots. You need JavaScript enabled to view it.

 

CAS

Ianvie Norean Miaga 

9619601815

 

1028

This email address is being protected from spambots. You need JavaScript enabled to view it.

 

CoEd

Helmar G. Ycong

9619601820

 

1037

This email address is being protected from spambots. You need JavaScript enabled to view it.

Send a message

CET

Michelle Bolero

Feliciano Sinon Jr.

9619601810

 

1084

This email address is being protected from spambots. You need JavaScript enabled to view it.

 

CFES

 Odelo Baldos

9619601816

 

1052

This email address is being protected from spambots. You need JavaScript enabled to view it.

Send a message

CME

Geecel Galvez

9619601818

   

This email address is being protected from spambots. You need JavaScript enabled to view it.

Send a message

CoN

Leslie Codog

9619601813

 

1012

This email address is being protected from spambots. You need JavaScript enabled to view it.

Send a message

CVM

 Vera Stephanie Ballentes

9619601814

 

1038

This email address is being protected from spambots. You need JavaScript enabled to view it.

 

GS

 Maricar Posas

9619601819

 

1062

This email address is being protected from spambots. You need JavaScript enabled to view it.

Send a message

VSUA

 Sharon Costelo    

1098

This email address is being protected from spambots. You need JavaScript enabled to view it.

Send a message

VSUI

 Jumar Dumagsa      

This email address is being protected from spambots. You need JavaScript enabled to view it.

Send a message

VSUT

 Syra Cinco    

1079  

This email address is being protected from spambots. You need JavaScript enabled to view it.

Send a message

VSUV

 May Melina Barro

9619601811

   

This email address is being protected from spambots. You need JavaScript enabled to view it.

Send a message

 

Departmental Focal Persons

College of Agriculture and Food Science

Department

Focal Persons

Call Landline

+63 53 565 0600

[Extention Number]

Email

Messenger

DA

  1013

 This email address is being protected from spambots. You need JavaScript enabled to view it.

 

DAS

   1017

 This email address is being protected from spambots. You need JavaScript enabled to view it.

 Send a Message

DOH

 

Mikko Zillah Rosello

Reyna Mae Caintic

Malvin Datan

1031

This email address is being protected from spambots. You need JavaScript enabled to view it.

 Send a Message

DPM

   1034

This email address is being protected from spambots. You need JavaScript enabled to view it.

 

DPBG

   1033

This email address is being protected from spambots. You need JavaScript enabled to view it.

 

DSS

 

Kenneth Oraiz

Mark Anthony Barbadillo

1036

 

 Send a Message

DDC

 Isabelle Mae Amora

1023

This email address is being protected from spambots. You need JavaScript enabled to view it.

 Send a Message

DAEEx

 Virgelio Dargantes

1016

This email address is being protected from spambots. You need JavaScript enabled to view it.

 Send a Message

DFST

   1025

This email address is being protected from spambots. You need JavaScript enabled to view it.

 

 

College of Engineering and Technology

Department

Focal Persons

Call Landline

+63 53 565 0600

[Extention Number]

Email

Messenger

DABE

   1015

 This email address is being protected from spambots. You need JavaScript enabled to view it.

 Send a Message

DCE

   1020

This email address is being protected from spambots. You need JavaScript enabled to view it.

 Send a Message

DCST

 

Jonah Flor V. Oraño

Jomari Joseph A. Barrera

1022

This email address is being protected from spambots. You need JavaScript enabled to view it.

 Send a Message

DGE

   1027

This email address is being protected from spambots. You need JavaScript enabled to view it.

 Send a Message

DME

   1029

This email address is being protected from spambots. You need JavaScript enabled to view it.

 

DMet

   1106

This email address is being protected from spambots. You need JavaScript enabled to view it.

 Send a Message

 

College of Education

Department

Focal Persons

Call Landline

+63 53 565 0600

[Extention Number]

Email

Messenger

DTE

 Helmar Ycong  1037

 This email address is being protected from spambots. You need JavaScript enabled to view it.

 

IHK

   1046

This email address is being protected from spambots. You need JavaScript enabled to view it.

Send a Message

College of Management and Economics

Department

Focal Persons

Call Landline

+63 53 565 0600

[Extention Number]

Email

Messenger

DBM

 

Bryan Gapasin

Bert Peñalosa

Julie Bee Aguinaldo

1018

 This email address is being protected from spambots. You need JavaScript enabled to view it.

 Send a Message

DCHM

 James Escuadra

1021

 This email address is being protected from spambots. You need JavaScript enabled to view it.

 

DOE

 Carlito Suganob

1024

 

 

 

College of Forestry and Environmental Science

Department

Focal Persons

Call Landline

+63 53 565 0600

[Extention Number]

Email

Messenger

DFS

 Hernando L. Mondal

Noessa C. David

1026

 This email address is being protected from spambots. You need JavaScript enabled to view it.

 

ITEEM

 Odelo B. Badlos  1052

 This email address is being protected from spambots. You need JavaScript enabled to view it.

 Send a Message

 

College of Arts and Science

Department

Focal Persons

Call Landline

+63 53 565 0600

[Extention Number]

Email

Messenger

DBS

 Honeylene Ongy

1019

 This email address is being protected from spambots. You need JavaScript enabled to view it.

 Send a Message

DLABS

 Ianvie Norean Miaga 

1028

 This email address is being protected from spambots. You need JavaScript enabled to view it.

 Send a Message

DMPS

 

Mary Joy Piamonte

Lovely Mae Estor

1030

This email address is being protected from spambots. You need JavaScript enabled to view it.

 

DStat

 Mae Ann Palen

1035

This email address is being protected from spambots. You need JavaScript enabled to view it.

 

DOPAC

 

Kevin Nick Bandibas

Atoz Vasquez

1032

This email address is being protected from spambots. You need JavaScript enabled to view it.

 

DBTech

 Lourd Franz Gabunada

1099

This email address is being protected from spambots. You need JavaScript enabled to view it.

 Send a Message

DPhysics

 Jeffrey Lloyd Cagande

 

 This email address is being protected from spambots. You need JavaScript enabled to view it.

 

 

College of Nursing

Department

Focal Persons

Call Landline

+63 53 565 0600

[Extention Number]

Email

Messenger

Nursing

   1012

 This email address is being protected from spambots. You need JavaScript enabled to view it.

 

 

College of Veterinary Medicine

Department

Focal Persons

Call Landline

+63 53 565 0600

[Extention Number]

Email

Messenger

VetMed

 Vera Stephanie Ballentes  1038

This email address is being protected from spambots. You need JavaScript enabled to view it.

 Send a Message

 

VSU Tolosa

Department

Focal Persons

Email

Dept. of Fisheries

 

Brandon Briggs C. Silvano

This email address is being protected from spambots. You need JavaScript enabled to view it.

 

Dept. of Teacher Education (BEED)

 

Antonio V. Lumpas, Jr.

This email address is being protected from spambots. You need JavaScript enabled to view it.

 

Dept. of Teacher Education (BSED)

 

Sharmae B. Caputilla

This email address is being protected from spambots. You need JavaScript enabled to view it.

 

Dept. of Criminology

 

Kristia Catherine Balmes

This email address is being protected from spambots. You need JavaScript enabled to view it.

 

 

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Other Matters

Instructions to Department Heads and Academic Advisers

During Online Consultation Prior to Enrollment

Department heads should convene (via video conference or other means) the academic advisers and enrollment focal person ahead of time to make the necessary arrangements for enrollment as follows:

  • Academic advisers should be available for correspondence as early as one week before the schedule of enrollment. Advisees, especially irregular students, will consult you regarding the subjects they intend to enroll in the upcoming semester. (Please see General Instructions for the enrollment schedule)
  • The academic advisers should review the progress of their academic advisees in advance. They may log in to their Cumulus account to view their grades. This way, they will be able to advise students better.
  • The name and email of the academic adviser is reflected on the MyVSU Student Portal to provide an avenue for the student to reach his/her academic adviser. The academic adviser must check his/her email regularly for incoming consultation.
  • The academic advisers and enrollment focal person should respond promptly to advise students on subjects for enrollment and eventually approve the same during this consultation.
  • The academic advisers should retain a copy of the approved schedule of subjects for each student and forward these to the department head and enrollment focal person.

During Online Enrollment

  • Department heads and enrollment focal persons should be physically present at the department during the entire period of online enrollment.
  • The department may assign a faculty as enrollment focal person who will approve student enrollment based on the list provided by the academic adviser during online consultation.
  • If the student encodes subjects not on the list approved by the academic adviser, he/she should go back and seek approval from their academic adviser.

 

Instructions to Clerks

During Enrollment

Department-based clerks are responsible for collecting the Registration Forms (RF) signed by the academic adviser and forwarding them to the Office of the Registrar.

For incoming first-year students and transferees when face-to-face classes resume

Clerks are responsible for receiving the original copies of the admission documents of incoming first-year students and transferees.

  1. For first year students and transferees to receive their validated Certificate of Registration (COR), ask them to submit their temporary COR first.
  2. Ensure that the following original documents are submitted:
    1. Two (2) copies Duly Filled-up Registration Form (downloaded from the VSU website and filled up in advance), printed in A4 size paper
    2. High school card (e.g. Form 138/SF9) or ALS certification (for incoming freshmen) or TOR informative copy (for transferees)
    3. Certificate of Good Moral Character
    4. Two (2) copies High quality 2x2 ID photo with white background (no eyeglasses); Inkjet-printed photos will not be accepted
    5. Philippine Statistics Authority-issued birth certificate
    6. Transfer credentials/ honourable dismissal (for transferees)
  3. Clerks shall only release the validated Certificate of Registration (COR) to the student upon receipt of the above mentioned documents. Submissions of documents A-C are mandatory, while documents E-F can be submitted within the first semester. Failure to submit documents A-C will result in cancellation of the student’s enrollment, while failure to submit documents E-F will block the students from enrolling in the next semester.
  4. Clerks shall organize and turn over these enrollment documents to the Office of the Registrar at the end of each working day.

For continuing students when classes start

Clerks are responsible for releasing the validated Certificate of Registration (COR) to continuing students under their department.

 

Instructions to Students for Classes for the 1st Semester SY 2021-2022

The first semester will officially commence on August 16, 202.

  • Onboarding of faculty and students on flexible learning - August 16-20, 2021.
  • Lecture and laboratory classes only - All instructions will be done offline from September to December 2021.

 

Note: We're adding more contact information here as soon as we have them.

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