University Policies
Compilation of VSU Policies issued by the Board of Regents (BOR)
Approved-Policy
Proposal to Revise the Admission, Retention, and Residency Policies for the Undergraduate Programs in the Faculty of Engineering (BOR Resolution No. 41, s. 2025)
Proposal to Revise the Admission, Retention, and Residency Policies for the Undergraduate Programs
in the Faculty of Engineering
(BOR Resolution No. 41, s. 2025)
RATIONALE
The proposed revision focuses on the admission policy for the Faculty of Engineering (FE) to align with the updated admission guidelines of the university. Currently, the FE admission process mainly follows the university policy guidelines, as stipulated in the existing Policies for Admission, Retention, and Residency Rule for the Undergraduate Degree Programs Under the College of Engineering and Technology (BOR Resolution No. 134, Series 2022). These policies have served as the foundation for admission, retention, and residency rules in the College of Engineering and Technology, specifically for the four engineering programs, BS Computer Science, and BS Meteorology in VSU-Baybay (VSU-B). The admission is based solely on the applicant's performance on the VSU College Admission Test (VSUCAT). Depending on the availability of quotas, applicants who pass the VSUCAT are offered admission to FE programs. However, this approach has led to challenges in ensuring that students admitted to FE programs are sufficiently prepared for the academic challenges and suited to meet the technical requirements of the engineering courses. As a result, the course passing rate of Precalculus of Engineers and other introductory engineering courses taken during the first semester of first-year students has been very low (Appendix A).
With the recent admission policy of the university, allowing faculties or departments to conduct a second layer of admission criteria, FE proposes the Faculty of Engineering Aptitude Test (FEAT) as an additional examination to evaluate the readiness and commitment of applicants more effectively. This enhancement in admission aims to support student success and uphold the commitment of the faculty to educational excellence in producing qualified professionals.
In addition, the revised admission policy aligns with the new organizational structure of VSU, which aims to harmonize programs across the VSU campuses. As such, the policy will also be applied to the engineering programs at VSU-Isabel (VSU-I) to ensure consistency across engineering programs of the university. The proposed revision categorizes applicants to the Faculty of Engineering into the following groups: 1) New Freshman, 2) Transferee, 3) Second-Courser Applicant, and 4) Shiftee Applicant. Each of these categories will follow specific admission criteria tailored to assess their academic background and preparedness to pursue engineering programs.
The proposed revisions shall apply only to incoming undergraduate applicants/students of the Faculty of Engineering, including those at VSU Isabel, starting the First Semester, AY 2026-2027. The programs transferred to other faculties, such as BS Computer Science and BS Meteorology, are not covered by these changes.
| Existing Provisions on Scholarship Program in the Revised |
Proposed Revision on the VSU Scholarship Policy for Administrative Staff | Justification |
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1.0. Introduction Visayas State University (VSU) envisions to be a global green university providing progressive leadership in agriculture, science and technology, education, and allied fields for societal transformation. To uphold this standard of excellence and to realize the vision of the university, it is crucial to provide excellent support services. There is a need to upgrade the capability of administrative staff through provision of advance training and education. In response to this need, the proposed Administrative Staff Development Policy aims to establish a structured framework for continuous professional development. It seeks to provide opportunities for career advancement and the development of administrative staff, enabling them to take on greater responsibilities within a growing institution. The goal is to equip administrative staff with the knowledge, skills, and competencies necessary for effectively delivering their respective functions and contributing to VSU's pursuit of excellence, quality service, and creating impacts. |
To clearly communicate the significance of the proposal and to provide a brief overview. |
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2.0. Purpose The proposed changes of the Administrative Staff Scholarship aim to harmonize and update the existing scholarship policy. The policy is issued to widely disseminate the amended Revised Merit System for Administrative Staff to ensure uniform policy interpretation, and effective and efficient implementation thereof. |
To identify the objective of the policy. |
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3.0. Coverage This policy shall apply to VSU administrative staff on permanent status of employment only. |
To identify who are qualified for the scholarship grant maximizing the benefits of the funding and ensuring that it serves its intended purpose effectively. |
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4.0. Exclusions The following administrative staff are excluded from the coverage of the policy: 4.1. Casual employees 4.2. Co-terminus employees 4.3. Contractual employees 4.4. Contract of Service/Job Order staff |
To clarify the scope and limitations of the policy |
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5.0. General Guidelines for Degree Program Scholarship This provides opportunities for academic training leading to either undergraduate or graduate degree (masteral and doctoral). A maximum of three (3) scholars in the Main campus and 1 scholar for each component campus will be sent at any time. However, additional scholars may be allowed if there is an external scholarship. The following are the general guidelines for degree program scholarship on undergraduate, masteral and doctoral degrees: 5.1. Source of Scholarship Grant 5.1.1. VSU Scholarship - With full support - Thesis/Dissertation Support Only: Available for administrative staff pursuing graduate studies on their own, with a previously approved program of study. 5.1.2. Scholarship from External agencies/ institutions/ individual - With VSU support on salary - Endorsements may be granted upon request by the recipient staff. - Requests for alternative work arrangements such as flexiplace and flexitime can be approved with a maximum of six units during working hours. However, more than six units of study load can be requested subject to justification and its approval. |
To provide framework for understanding and clarify for stakeholders involved. |
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Duration of the Program
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5.2. Duration of the Scholarship 5.2.1. VSU Scholarship/Financial Assistance will be based on a maximum number of years for the undergraduate, masteral or doctoral degree as determined by the Delivering Higher Education Institution (DHEI). This also covers staff pursuing a straight doctoral program. Delete 5.2.2. One (1) semester extension of study leave with full benefits is possible, provided it is recommended by the Adviser/Chairperson of the Graduate Advisory Committee and the Department/Unit/Office Head. |
To become consistent with the duration of the programs offered by DHEI. To give chance for the administrative staff to finish his/her degree. |
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Criteria for selecting Applicants to the Scholarship and Financial Assistance Grant:
2. For the undergraduate scholarship program:
3. For graduate degree:
a.1. Must be at least a baccalaureate degree holder at the time of application. a.2. Must have an average grade of 85 or 2.0 or better. a.3. If presently working for a graduate degree, the applicant must have a weighted average grade of 2.00 (or its equivalent) or better during the semester preceding the application. a.4. Must have served VSU for at least five (5) years at the time of application on permanent status a.5. Must have the potential to undergo formal study
b.1. Must be at least a masteral degree holder at the time of application. b.2. Must have an average grade of 85 or 2.0 (or its equivalent) or better. b.3. If presently working for a doctorate degree, the applicant must have a weighted average grade of 2.00 (or its equivalent) or better during the semester preceding the application. b.4. Must have served VSU on permanent status for at least five (5) years at the time of application. b.5. Must have the potential to undergo formal study. |
5.3. Criteria for Selection Administrative staff will be granted VSU Scholarship or Financial Assistance upon meeting the following conditions: 5.3.1. General Criteria: 5.3.1.1. Must have a regular item in any university unit/office/ center. 5.3.1.2. Must have served the university for at least two (2) years in a permanent status at the time of application. 5.3.1.3. Must not have pending criminal or administrative cases. 5.3.1.4. Must be physically fit to pursue an intensive academic program 5.3.1.5. Must demonstrate potential for academic success based on grades and performance. 5.3.1.6. Not older than 40 for a masters degree and 45 for doctoral. Candidates over these age limits may be considered if they have completed at least 50% of their course requirements, with justifications required for older applicants. 5.3.1.7. Must not have any current foreign or local scholarship grant. 5.3.1.8. The administrative staff has obtained at least a Very Satisfactory rating in the last two (2) evaluation periods, as indicated in her/his Individual Performance Commitment Review (IPCR) accomplished form. 5.3.1.9. Grantees will enroll in CHED-recognized DHEI approved by the VASC. 5.3.1.10. Priority for scholarship shall be given to applicants for masteral and doctoral degrees who occupy supervisory positions as well as potential to finish a graduate degree and assume greater responsibilities upon completion of the degree. 5.3.2. Undergraduate scholarship: 5.3.2.1. No revision 5.3.2.2. No revision 5.3.2.3. No revision 5.3.2.4. No revision 5.3.3. For Graduate Degree scholarship: 5.3.3.1 Masteral Degree a. Must be at least a baccalaureate degree holder at the time of application. b. No revision c. No revision d. Must have served VSU for at least two (2) years at the time of application on permanent status. e. No revision 5.3.3.2 Doctoral Degree: a. No revision b. No revision c. No revision d. Must have served VSU on permanent status for at least two (2) years at the time of application. e. No revision |
To promote inclusive scholarship program. To enhance educational opportunities. To promote an inclusive and equitable workplace culture. To promote accountability. To effectively promote rewards for very satisfactory to outstanding performance. To promote value on quality and excellence. For prioritization purposes and promote To enhance educational opportunities and address specific needs within the workforce. To enhance educational opportunities and address specific needs within the workforce. |
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Nature of Support a. Degree Program a.1. Scholarship a.1.1. Graduate degree a.1.1.1. School fees a.1.1.2. Book allowance on reimbursement basis not to exceed P5,000.00 per semester, not to exceed 4 semesters for Master’s degree and three years for doctoral degrees a.1.1.3.Thesis allowance of P25,000.00 for Master’s degree or P40,000 for doctoral degrees a.1.1.4. Salary for the duration of the scholarship grant a.1.1.5. Stipend of P7,500.00 per month for Master’s degree and P10,000.00 for doctoral degrees a.1.1.6. One round trip transportation for the whole duration of the scholarship grant. a.1.2.Undergraduate degree: a.1.2.1. School fees a.1.2.2. Book allowance on reimbursement basis not to exceed P2,000.00 per semester a.1.2.3.Thesis allowance of P5,000.00 to be given during the terminal year a.1.2.4. Salary for the duration of the scholarship grant a.1.2.5. One round trip transportation for the whole duration of the a.2. Financial assistance: a.2.1. Doctoral Degree to be pursued during week ends a.2.1.1. School fees a.2.1.2. Book allowance for P5,000.00 per semester a.2.1.3.Thesis assistance of P40,000.00 a.2.2. Master’s degree a.2.2.1. School fees a.2.2.2. Book allowance for P5,000.00 per semester a.2.2.3.Thesis assistance of P20,000.00 a.2.3.Undergraduate degree (rendering service to VSU while taking the degree) a.2.3.1. School fees a.2.3.2. Book allowance of P2,000.00 per semester a.2.3.3. Thesis assistance of P5,000.00 a.2.3.4. Transportation and incidental expenses of P1,000 per month for those enrolled outside VSU for a minimum of six (6) units a.2.4. Staff with external scholarship: a.2.4.1. Salary |
5.4. Privileges 5.4.1. VSU Scholarship 5.4.1.1. Graduate Degree
5.4.1.2. Undergraduate Degree
5.4.2. With Scholarship from External Agencies/ Institutions/ and Individual For administrative staff who obtained external scholarship grant, VSU will provide the following Financial Assistance:
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Conditions of Scholarship
a.1. Grantee shall not accept another scholarship administered by the college or other agency while the program is in effect, unless approved by the university; a.2. Grantee shall enroll during the semester immediately following the award. No deferment shall be allowed except for justifiable reasons and only upon approval of the University President. In cases of pregnancy or prolonged illness which will unduly delay the completion of the degree being sought, the scholarship shall be suspended or cancelled; a.3. Grantee of full scholarship grant shall carry a full academic load per semester (at least 18 units for the undergraduate and 9 units for the graduate program); and, a.4. Grantee will enroll in CHED-recognized DHEI approved by the NAPB.
b.1. Maintain a weighted average grade of 2.5 (or its equivalent) or better for undergraduate and 2.0 (or its equivalent) or better for graduate grantees during any semester; b.2. Pass all subjects taken; b.3. Not subjected to any disciplinary action involving more than three months suspension from classes; and, b.4. Not transfer from to another course unless with prior permission from the University President upon the recommendation of the NAPB. Obligations of Grantee to the College c.1. Scholars: two (2) years of service to the university for every year of study or a fraction of more than two (2) months thereof. Availment for a period of two months or less shall be served for one (1) year; c.2.Financial assistance grantees: one year of service to the university for every academic year of study or a fraction of more than two (2) months thereof. Availment for a period of two (2) months or less shall be served for half the rate; c.3. Grantees of special assignment shall submit a copy of their outputs to the university, conduct seminars to other administrative staff who will benefit from their work and serve the university for a period of time equivalent to the length of the sabbatical assignment; c.4. Grantees who fail to comply with the service requirement will reimburse in full all expenses spent by the government in connection with the award plus interest prevailing at the time of the grant. No proportionate refund shall be allowed; c.5. Within the duration of the grant, the grantee will not be given overtime pay or travel allowance. |
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To adopt Item 5.5. of the proposed revision. |
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5.5. Responsibilities of the Grantee Grantee of graduate and undergraduate scholarship or financial assistance must comply the following: 5.5.1.Submit clearance and settle all obligations before the study leave. 5.5.2. Must sign a contract with VSU. 5.5.3. Must conduct himself/ herself in a manner not to bring disgrace or dishonor to himself/ herself and/or the country and University 5.5.4. Must take full academic load every semester based on the approved Study Plan/Plan of Course Work without changing his/her degree or the field of specialization without prior clearance from the GRANTOR. If unable to enroll in a particular semester, he/she must temporarily return to work at VSU for him/her to continue receiving his/her salary and other benefits. 5.5.5. Submit to the HRMD proof of enrolment every semester/trimester to ensure continuance of salary, Stipend, Tuition Fee & Book Allowance. If the Grantee is enrolled during Summer or Midyear Term, the Grantee must submit a copy of the approved Plan of Course Work/Plan of Study, and proof of enrollment to ensure payment of salary, tuition fee & stipend, book allowance, and thesis/dissertation support. Dropping/filing of leave of absence within a semester is only allowed if reasons are based on ailment or any health condition wherein treatment or rest is needed for the whole semester or school year as certified by a physician and confirmed by the University Physician. After dropping/filing a leave of absence, the Grantee must submit to the HRMO the following:
Failure to reinstate shall result to the following:
5.5.6. Must not accept any kind of employment while enjoying the scholarship/fellowship. 5.5.7. Accept no other kind of a scholarship grant without clearance from VSU. If the grantee can avail of another scholarship grant, he/she shall refund the amount availed from VSU starting from the date of effectivity of the other scholarship. 5.5.8. Must maintain a semester grade point average acceptable to the graduate school. 5.5.9. Must submit a semestral progress report to the head of the unit and furnish a copy to the Chairperson of the VSU Administrative Scholarship Committee as basis for the continuance of the grant 5.5.10. Submit Special Power Attorney (SPA) stating that if she fails to successfully complete the course program or failed to fulfill the conditions stipulated in his/her scholarship contract, the VSU is authorized to automatically deduct from her salary the mid-year bonus received by the grantee as a result of non-compliance with the terms and conditions that was stipulated in the contract and the DBM Circular No. 2019-4 5.5.11. Must submit 3 hard copies of approved dissertation distributed to: a) one (1) VSU Library, b) one (1) College Library, and c) one (1) to the AACCUP Center, upon return from study leave. One (1) electronic copy must also be submitted to the VSU Library. 5.5.12. Must complete his/her graduate studies. Return to VSU immediately at the end of the semester when his studies or course under the grant is completed. Should the grantee fail to return to service after the end of the semester/trimester/ summer when he completed the degree, he will be considered absent and shall be without pay the following term unless the Grantee has leave or service credits where his absences will be charged. 5.5.13. The grantee shall commence the render of return to service obligation after the completion of the degree. In case of health reasons and other justifiable causes, return to service may be temporarily allowed upon recommendation of the adviser and the Dean of Graduate School where the Grantee is studying, said service, however, shall not be considered as partial compliance of the Grantee's service obligation. Should the grantee fail to return to service at the end of the semester when he completed the degree, he will be considered absent and shall be without pay the following term unless the Grantee has leave or service credits where his absences will be charged. 5.5.14. Serve VSU for a period at the rate of two (2) years for every year or a fraction of more than two (2) months thereof of enjoyment of the Grant within the Philippines or outside the Philippines. Availment of the grant for a period of two (2) months or less shall be served for half the rate. Provided, that failure to comply with the provisions of this contract or willful abandonment of the grant resulting to the non-completion of the degree pursued shall obligate the GRANTEE to reimburse to VSU the full amount of expenses spent by the university, including transportation, salaries, stipends, bonuses, and other expenses related thereto, in which case shall not be less than P5,000, plus a non-compounding interest of 6% per annum of the principal amount. The reckoning period of collection shall take effect after issuance by the university of a demand letter to the concerned staff, concerning his contractual obligation as a result of breach of revocation. A mutually agreed terms of payment of the collectible amount may be adopted, without prejudice to the interest of the university or the government. Request for reduced workload to work on his thesis upon reinstatement due to failure to complete the degree pursued on specified time is allowed provided this is for one (1) semester only and to be supported by the program of activities for monitoring purposes. 5.5.15. Return to VSU immediately at the end of the semester when his studies or course under the grant is completed. Should the grantee fail to return to service at the end of the semester when he completed the degree, he will be considered absent and shall be Without Pay the following term unless the Grantee has leave or service credits where his absences will be charged. 5.5.16. Submit a written report on his studies within sixty (60) days after return to duty 5.5.17. Present the results of their thesis to the VSU community upon resumption to duty as part of the re-entry plan. |
The term, “full academic load” is dependent on the DHEI. To assess the reason/s on dropping from the graduate program and filing of LOA. To promote judicious use of government funds. To monitor closely the scholars. Data will also be used in generating reports for CHED, DBM and other government agencies. In compliance to DBM Circular No. 2019-4 To facilitate scholars’ compliance with her/his financial obligation. To clarify the issue on return service to VSU by scholars who are unable to complete the degree on prescribed period. To ensure that the benefit of education extends beyond the individual to the academic community creating a positive impact. For clarification |
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Criteria for support to Non-Degree Training Program (in order of priority)
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6.0. General Guidelines for Non-Degree and Specialty Training Program (at least 1 month) This is a short training program of at least one (1) month in specialized fields offered by institutions outside or inside VSU which shall be available to a maximum of five (5) administrative personnel yearly. Participation can contribute to the improvement of the participant’s expertise in line with the performance of her/his work. Highly relevant short-term training sponsored by either local or foreign professional organizations can be availed by a permanent administrative staff with prior invitations as paper presenters, moderators and/or other important roles. Such attendance must be duly endorsed by offices concerned. 6.1. Criteria 6.1.1. Must have served VSU for at least two (2) years at the time of application on permanent/ casual/ contractual status. 6.1.2. The need for the field of training must be certified by the department/unit/ center head. 6.1.3. No Revision 6.1.4. No Revision 6.2. Privileges 6.2.1. VSU Financial Assistantship
6.2.2. With External Sponsor of training course This includes short-term training sponsored by professional organizations held either locally or abroad. An invitation and endorsement by appropriate offices is required.
6.3. Responsibility of the Grantee 6.3.1. Must sign a contract with VSU. 6.3.2. Must not accept any kind of employment while undergoing the training 6.3.3. Must not accept any kind of scholarship without clearance from VSU 6.3.4. Must submit a Re-entry Action Plan before the training and a narrative report upon his return. 6.3.5. Must serve VSU at the rate of one (1) year for every year or a fraction thereof or half the rate for one (1) month up to two (2) months of enjoyment of the grant.
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To provide framework for understanding and clarify for stakeholders involved. |
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7.0. Procedure for Availment 7.1. The department/unit concerned prepares its staff development plan, including the needed trainings/seminar/ workshops. This will be submitted to the VSU Administrative Scholarship Committee (VASC). 7.2. The VASC reviews the proposed staff development plan and recommends approval by the University President. The VASC ensures that the staff recommended to go on scholarship will pursue the degree in a reputable university and the field is relevant to the functions of the office where the staff is connected, b) the training conference/workshop is relevant to the staff’s functions. If in order, the VASC recommends approval of the request to the University President. 7.3. The President reviews and acts on the VASC recommendation. 7.4. Upon receipt of the President’s approval of minutes of the VASC meeting, the VASC Secretary prepares and provides the recommendee with the excerpt of the action of the President on the VASC recommendation. 7.5. For approved study leave, HRMD- Learning and Development Office prepares the scholarship contract between the staff concerned and the university. 7.6. The HRMD-LDO organizes an orientation on the provision of the contract especially her/his responsibilities. 7.7. When the staff is oriented and amenable to the terms and conditions of the contract, she affixes her/his signature therein. 7.8. The HRMD Director and VP for Administration and Finance likewise signs as witnesses to the contract. 7.9. The President signs as one of the contracting parties to the contract. 7.10. The staff concerned secures the services of a notary public to notarize the contract and returns the contract to HRMD Office. 7.11. HRMD distributes copy of the contract. The procedure shall be subject to continual improvement through regular review and enhancing the process to ensure it remains effective, efficient, and aligned with VSU goals and best practices. |
To establish a well-defined procedure to ensure fairness, efficiency, and effectiveness in the award process, ultimately contributing to the overall success and integrity of the scholarship program |
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8.0. Separability Clause If any provisions of this policy or part hereof is held valid or unconstitutional, the remainder of the provisions not otherwise affected shall remain valid and subsisting. |
To address the situation where one or more provisions of the document may be found to be invalid, unenforceable, or illegal. |
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9.0. Repealing Clause All orders, rules and regulations, and other issuances, or part thereof inconsistent with this policy are hereby repealed, modified, or amended accordingly. |
To explicitly revoke previous policy that are no longer applicable. |
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10.0. Effectivity The implementation of the amended Scholarship policy for administrative staff shall be effective after the Board of Regents approval. These provisions apply to all VSU staff-scholars with active or ongoing scholarship contract. |
To specify when the revised policy will become effective. This is also in response to the request of the “VSU scholars with active and ongoing scholarship contract” to alleviate their situation. |
Security and Safety Protocols: Standard Operating Procedure in the Visayas State University
Security and Safety Protocols: Standard Operating Procedure in the Visayas State University
(BOR Resolution No. 53, s. 2025)
THE MAIN GOAL OF SECURITY AND SAFETY SERVICES
The goal of VSU security management is to create and preserve an environment where all employees/staff and university officials, students, visitors, and properties are safe and well-protected at all times.
THE CORE FUNCTIONS
- Access Control
- Incident Response
- Surveillance
- Patrol and Inspections
- Compliance and Risk Management
- Communication and Coordination
- Training and Awareness
- Investigations
- Emergency Preparedness
- Reporting and Analytics
PHYSICAL SECURITY
- Access Control: (Upper and Lower Campuses)
- All duty guards must check the proper identification of students, staff, employees, and visitors. No identification card, no entry to VSU campuses.
- All duty guards must strictly inspect the personal belongings of all persons/visitors entering the VSU campuses, demand identification cards, and then issue pass cards/visitor's ID before allowing them to proceed inside the university.
- All duty guards must conduct physical inspections of all vehicles entering and exiting the VSU campuses.
- All duty guards must conduct patrols and check all buildings under their respective areas of assignment.
- All duty guards must strictly implement the curfew hours from 9:00 p.m. for students and 10:00 p.m. for other stakeholders, except for an important activity related to their course.
- Duty guards of llang-llang post must ensure that the gate is closed at exactly 9:00 pm to avoid the entry of intruders.
- All duty guards must strictly observe the advisory being implemented in the beach area for the safety of the students and visitors
- All duty guards must maintain the data recording of all persons entering the VSU campuses in the duty Log Book. They must also record all significant incidents that transpired during their tour of duty in the Blotter Logbook. Take note of the status and the actions taken.
B. Traffic Control
- All duty guards must maintain traffic supervision and control within the VSU premises.
- All duty guards must strictly adhere to the traffic policies and regulations being implemented within the university.
- All duty guards must oversee the proper parking of all vehicles and observe no parking areas within the VSU premises.
- All duty guards must implement the 20-30 Kph speed limit of all vehicles that enter the campuses.
- All duty guards must advise all students to use the pedestrian lane in crossing and sidewalks in walking.
C. Communication Control
- All duty guards must maintain the proper use of handheld Radio as a means of communication.
- All duty guards must strictly observe the Chain of Command or the Chain of Communication at all times.
- All duty guards must strictly observe the confidentiality of all official communications or information about the operations of VSU.
- The Security Manager, Chief Security and Safety Services, and the VSU President must be informed at all times of all information and observations that might compromise the safety and security of all VSU stakeholders.
D. Beach Area Control
All duty guards must strictly implement the following policies in the beach area:
- Drinking of intoxicating liquor is only allowed a t the Beach Garden Resort
- Grilling of any food is only allowed at the Beach Garden Resort;
- No smoking inside the VSU campus;
- No Littering anywhere inside the campus;
- No swimming at the beach beyond 7:00 PM, since no lifeguard on duty at the beach area;
- Strictly no swimming during inclement weather conditions;
- Refrain from staying at the beach area during night time; B e responsible for the safety of yourself and the security of your personal belongings anytime and anywhere;
- Visitors are required to bring home their own garbage/trash to reduce the volume of VSU garbage collections.
- All duty guards of Post 1 must give or provide a copy of VSU beach area reminders to all visitors.
E. Visitors Control
- The Security Manager must inspect or visit the Hostel, Apartelle, Balay Alumni, and other billeting facilities inside the campuses for proper coordination regarding their previous/present activity bookings for the proper security preparations.
- All managers of the said facilities must strictly follow the security and safety policies being implemented inside the VSU campuses.
F. Bomb Threat Control
- All duty guards must strictly implement the inspection procedures of all bags, knapsacks, boxes, merchandise, etc., that will enter the premises.
- All duty guards must consider that a suspicious-looking package, paper bag, etc., left alone should be cautiously scrutinized as a possible bomb.
- All duty guards when suspected bombs are noted or being reported, must advise the Security Manager and the Chief Security and Safety immediately for their appropriate actions and coordination with the proper authorities.
- All duty guards must be observant o f people roaming around the area doing nothing. Vendors with tricycles/knapsacks/bags should be driven out, as they may be couriers of bombs.
- All duty guards must advise all stakeholders to always observe people leaving behind bags/packages/boxes in the garbage cans/bins within the premises.
- All duty guards must be observant of cars/motorcycles riding individuals who are suspiciously observing VSU premises.
- All duty guards must be cautious in opening envelopes and packages sent by unknown individuals or packages with no return address.
- All duty guards must take note that the greatest safeguard against the effects of bomb threats is to prevent entry of unauthorized persons into certain areas, whenever possible.
- All duty guards must take note that the restricted entry and identification of the staff and visitors can be significant factors i n assessing the seriousness of any given threat.
G. Incident Control
- Upon receipt of the incident report, all duty guards must immediately respond to validate the report.
- Once validated, the duty guards who responded must isolate the scene by cordoning off the area and prohibiting all students from access to the incident scene.
- All duty guards must redirect the safe access or passage of all students affected by the incident.
- All students are prohibited from taking any photographs of the incident scene.
- All students are prohibited from making any false and unverified publication to any social media platform.
H. Construction Site Control
- All duty guards must ensure that the construction site i s isolated and with visible signs that it is a Danger Zone.
- All duty guards must regularly inspect the construction site and ensure that all the safety protocols are being observed and practiced;
- No construction of barracks for resting/sleeping purposes;
- All construction workers must have their proper identification cards when entering the campus;
- All construction workers are not allowed to roam around the university campuses;
- All construction workers must wear the proper PPEs before engaging;
- The concerned contractors must employ their own Safety Officer and Watchman for a safe and secured construction site.
ADDITIONAL INSTRUCTIONS
- All duty guards must be in proper uniform while rendering their tour of duty.
- They must observe the buddy-buddy system at all times.
- Sleeping on a post is strictly prohibited and considered as a grave offense.
- All duty guards must religiously observe and follow the 11 General Orders at all times while on duty.
- They must stay alert, and watchful and be ready to respond to any call of duty or emergencies.
University Policies
Proposed Revisions on the Guidelines of the Scientific Publications Award (BOR Resolution No. 161, s. 2024)
Proposed Revisions on the Guidelines of the Scientific Publications Award
(BOR Resolution No. 161, s. 2024)
Retention Policy of the Department of Teacher Education and Deployment Policy of VSU Tolosa (BOR Resolution No. 56, s. 2024)
Retention Policy of the Department of Teacher Education and Deployment Policy of VSU Tolosa
(BOR Resolution No. 56, s. 2024)
I. Rationale
Based on RA 10931 or the Universal Access to Quality Tertiary Education, under Section 6, paragraph 2 which states, “students who fail to comply with the admission and retention policies of SUCs and LUCs are ineligible to the free tertiary education”. This legal basis provides all SUCs and LUCs to implement admission and retention policies to ensure those who pass these requirements shall be eligible to avail this privilege are prepared high school and college students.
Further, CHED Memorandum Order No. 52, series of 2007, “Addendum to CMO 30, series of 2004 titled as Revised Policies and Standards for Undergraduate Teacher Education Curriculum” under section 7, the admission and retention, which states that “Teacher Education Institutions (TEIs) must have a system of selective admission into the programs of teacher education… However, students must meet certain minimum requirements to be set by the school before the student can proceed to the major/professional education courses”.
Based on the findings of the Regional Quality Assurance Team (RQAT) inspection, VSU Tolosa handbook does not satisfy the minimum criteria set by all legal bases in operating a teacher education program. Further, the deployment policy, applicable to incoming teacher interns, will give an avenue for students to exhibit the best of their knowledge and abilities in preparation for their student teaching life. It is inspired by the department to deploy highly competent, equipped and morally upright teacher interns to cooperating schools which can provide quality education.
Hence, the Department of Teacher Education of VSU Tolosa proposes the Teacher Education Retention and Practice Teaching Deployment Policy (TERPTDP) which aims to strengthen its implementation gearing towards globally competitive teacher education graduates.
II. Retention Policy for New Freshmen and Continuing Students
- All new freshmen and continuing students who passed the VSU College Admission Test (VSU-CAT) who are enrolled in the Teacher Education programs must satisfy the following academic requirements, after the first (1st) academic year of stay in the University:
1.1 A grade of not below “3.0” in no more than 26-50% of the total number of academic units at the end of each semester (Chapter 51, Sec. 377a, VSU Code);
1.2. No failing grade (5.0) in 50% or more of the total number of academic units at the end of each semester (Chapter 51, Sec. 377b, VSU Code);
1.3. A general weighted average (GWA) of “2.25” or better (including PE courses);
1.4 Undergo an interview and take the Education Diagnostic Exam; the result will guide the department, through its academic adviser/s, in the design of student’s career placement, and academic support/tutorial services, if deemed necessary;
1.5. A qualifying examination shall be conducted by the department to any student who wishes to take the BSEd program. This test shall determine the readiness of the prospective students in taking the program majorships in terms of content knowledge, and breadth of intelligence as required by relevant CHED and University memoranda. - A student who fails to satisfy item I1.1 shall be WARNED by the department head, thru the academic adviser/s, to improve his/her academic performance in the succeeding semesters.
- A student who fails to satisfy item I1.2 shall be placed on PROBATION for the next semester, subject to the following conditions:
3.1. A grade of “3.0” or better in more than 50% of the academic units in the succeeding semester;
3.2. Enroll in the succeeding semester with lesser academic load, as per recommendation of the academic adviser and upon approval of the department head, with I3.1 requirement satisfied (Chapter 51, Sec. 377b, VSU Code). Failure to meet this condition will disqualify the student from continuing the program. The concerned academic adviser will interview, assess, and advise the student to shift to other degree program in which the student exhibits more interests or better chance of success (i.e., based on grades in other General Education (GE) courses or fundamental subjects and interview);
3.3. Write an on-the-spot essay (after an interview) on current and pressing education- related issues administered by the academic adviser, who will then recommend for or against the continuation of the student under the education program, rated using an analytic rubric devised by the department for this matter. - A student who receives a computed GWA below “2.50” shall be subject to PROBATION with conditions applicable to it as stated in I3.
- A student who receives a grade of “INC” (incomplete) in a subject must comply within one (1) academic year (2 semesters) without being placed on PROBATION. Failure to comply within the prescribed period shall automatically mean a grade of “5.0” (Chapter 49, Sec. 360 and 361, VSU Code). Furthermore, grade requirements, stated on I1.1 to I1.3, must be fulfilled; otherwise, he/she shall be WARNED or be placed on PROBATION subject to conditions as stated on I2 and I3 with its sub-lists, respectively.
5.1. For subjects with no prerequisite/s, the 1-academic year moratorium (2 semesters) shall be applied;
5.2. For subjects with prerequisite/s, all INCs shall be complied before registration/enrollment to its succeeding course/s.
III. Retention Policy for Shiftees, Returnees, and Transferees
- No student will be admitted as a bonafide education student without the following documents:
For Shiftees:
- duly approved shifting form
- duly signed Plan of Coursework (old and new program)
- duly approved department clearance (of the old program)
For Returnees under Absence without Office Leave (AWOL) status:
- approved Letter of Intent for Readmission (LIR) for AWOL returnees (for certain cases/reasons)
- duly signed General Clearance
- approved Leave of Absence (LOA) (filed a semester prior to readmission)
- accomplished readmission form (to be filed 2 weeks before the start of the enrollment period)
For Returnees with approved LOA prior to leaving the University:
- duly signed General Clearance
- approved Leave of Absence (LOA) (filed a semester prior to readmission)
- accomplished readmission form (to be filed 2 weeks before the start of the enrollment period)
For Transferees:
- TOR with Certificate of Transfer Credentials;
- Advance Crediting Form (for courses taken in previous school for crediting).
▪ Crediting of courses shall only be done once; upon entry to the University.
- Once he/she is admitted to the teacher education program, he/she shall follow the academic requirements stated on I1 to I5.
IV. Practice Teaching Deployment Policy
A. Pre-deployment
1. A practice teaching applicant shall submit and attain the following academic requirements prior to deploymen
1.1. duly signed practice teaching application form with all documentary requirements attached, as follows:
1.1.1. duly notarized parent’s/guardian’s consent and waiver;
1.1.2. medical certificate, issued by a licensed physician from any DOH-accredited medical facility, indicating that the teacher-intern applicant is physically fit to be deployed under the Practice Teaching Program.
1.2. enrolled in PrEd 200 only (with all prerequisites taken);
1.3. completed INCs
1.3.1. for subjects with no prerequisite/s, the 1-academic year moratorium (2 semesters) shall be applied;
1.3.2. for subjects with prerequisite/s, all INCs shall be complied before registration/enrollment to PrEd 200.
1.4. as a form of revalidation procedures, the following conditions shall be met by the teacher-intern applicant:
1.4.1. a grade of at least 2.25 (“Very Satisfactory”) on the pre-deployment teaching demonstration in accordance to the approved performance instrument of the Department; and
1.4.2. an overall remark of “recommended” on the panel interview.
2. All successful practice teaching applicants will be invited to attend the pinning ceremony, together with their parents/guardian, to officially signify their status as VSU Tolosa Practice Teachers (CHED Memo 104, s. 2017, para. 14.2.1.j).
B. Rules and Regulations for Deployment in Cooperating Schools
- A full-fledged practice teacher shall uphold the good name of the university, exercise high standards of teaching, and always observe morally acceptable attitudes and behaviors.
- Follow the rules and regulations of the Department of Education (DepEd), cooperating schools, and its officials.
- A practice teacher shall achieve the following requirements prior to his/her next assignment:
- A full-fledged practice teacher shall uphold the good name of the university, exercise high standards of teaching, and always observe morally acceptable attitudes and behaviors.
3.1. a grade of at least 2.25 (“Very Satisfactory”) during the evaluation;
3.2. cleared of responsibilities as identified by his/her cooperating teacher;
3.3. an overall remark of “recommended for new assignment” given by the panel of evaluators (DTE faculty members, 1 co-practice teacher, cooperating teacher, and head of school/duly recognized representative).
C. Conduct of Exit Conference
- All practice teachers shall organize and conduct an exit conference for all their cooperating teachers at VSU Tolosa as a culminating activity of the practice teaching course (CHED Memo 104, s. 2017, para. 142.2.2.g; VSU-DepEd Memorandum of Agreement, Section 1.4, series 2018).
2. The main objective for the conduct of such activity is to provide an avenue for the cooperating schools and teachers to personally express their feedback and recommendations for the improvement of the Practice Teaching Program. Subsidiary to this, it will give appreciation and honor to participating teachers and schools who served as cooperating partners, and who extended their well-earned knowledge and experiences as public-school teachers.
V. Coverage
These policies shall apply to all students taking any teacher education program, including
related teacher education programs approved for implementation henceforth.
VI. Effectivity
Upon approval by the VSU Board of Regents, it shall be effective starting in the 1st Semester, AY 2024-2025.
