2025-Security and Safety Protocols: Standard Operating Procedure in the Visayas State University

THE MAIN GOAL OF SECURITY AND SAFETY SERVICES

The goal of VSU security management is to create and preserve an environment where all employees/staff and university officials, students, visitors, and properties are safe and well-protected at all times.

THE CORE FUNCTIONS

  1. Access Control
  2.  Incident Response
  3.  Surveillance
  4.  Patrol and Inspections
  5. Compliance and Risk Management
  6. Communication and Coordination
  7. Training and Awareness
  8. Investigations
  9. Emergency Preparedness
  10. Reporting and Analytics

PHYSICAL SECURITY

  1. Access Control: (Upper and Lower Campuses)
  1. All duty guards must check the proper identification of students, staff, employees, and visitors. No identification card, no entry to VSU campuses.
  2. All duty guards must strictly inspect the personal belongings of all persons/visitors entering the VSU campuses, demand identification cards, and then issue pass cards/visitor's ID before allowing them to proceed inside the university.
  3. All duty guards must conduct physical inspections of all vehicles entering and exiting the VSU campuses.
  4. All duty guards must conduct patrols and check all buildings under their respective areas of assignment.
  5. All duty guards must strictly implement the curfew hours from 9:00 p.m. for students and 10:00 p.m. for other stakeholders, except for an important activity related to their course.
  6. Duty guards of llang-llang post must ensure that the gate is closed at exactly 9:00 pm to avoid the entry of intruders.
  7. All duty guards must strictly observe the advisory being implemented in the beach area for the safety of the students and visitors
  8. All duty guards must maintain the data recording of all persons entering the VSU campuses in the duty Log Book. They must also record all significant incidents that transpired during their tour of duty in the Blotter Logbook. Take note of the status and the actions taken.

B. Traffic Control

  1. All duty guards must maintain traffic supervision and control within the VSU premises.
  2. All duty guards must strictly adhere to the traffic policies and regulations being  implemented within the university.
  3. All duty guards must oversee the proper parking of all vehicles and observe no parking areas within the VSU premises.
  4. All duty guards must implement the 20-30 Kph speed limit of all vehicles that enter the campuses.
  5. All duty guards must advise all students to use the pedestrian lane in crossing and sidewalks in walking.

C. Communication Control

  1. All duty guards must maintain the proper use of handheld Radio as a means of communication.
  2. All duty guards must strictly observe the Chain of Command or the Chain of Communication at all times.
  3. All duty guards must strictly observe the confidentiality of all official communications or information about the operations of VSU.
  4. The Security Manager, Chief Security and Safety Services, and the VSU President must be informed at all times of all information and observations that might compromise the safety and security of all VSU stakeholders.

D. Beach Area Control

All duty guards must strictly implement the following policies in the beach area:

  1.  Drinking of intoxicating liquor is only allowed a t the Beach Garden Resort
  2. Grilling of any food is only allowed at the Beach Garden Resort;
  3. No smoking inside the VSU campus;
  4. No Littering anywhere inside the campus;
  5. No swimming at the beach beyond 7:00 PM, since no lifeguard on duty at the beach area;
  6. Strictly no swimming during inclement weather conditions;
  7. Refrain from staying at the beach area during night time; B e responsible for the safety of yourself and the security of your personal belongings anytime and anywhere;
  8. Visitors are required to bring home their own garbage/trash to reduce the volume of VSU garbage collections.
  9. All duty guards of Post 1 must give or provide a copy of VSU beach area reminders to all visitors.

E. Visitors Control

  1. The Security Manager must inspect or visit the Hostel, Apartelle, Balay Alumni, and other billeting facilities inside the campuses for proper coordination regarding their previous/present activity bookings for the proper security preparations.
  2. All managers of the said facilities must strictly follow the security and safety policies being implemented inside the VSU campuses. 

F. Bomb Threat Control

  1. All duty guards must strictly implement the inspection procedures of all bags, knapsacks, boxes, merchandise, etc., that will enter the premises.
  2. All duty guards must consider that a suspicious-looking package, paper bag, etc., left alone should be cautiously scrutinized as a possible bomb.
  3. All duty guards when suspected bombs are noted or being reported, must advise the Security Manager and the Chief Security and Safety immediately for their appropriate actions and coordination with the proper authorities.
  4. All duty guards must be observant o f people roaming around the area doing nothing. Vendors with tricycles/knapsacks/bags should be driven out, as they may be couriers of bombs.
  5. All duty guards must advise all stakeholders to always observe people leaving behind bags/packages/boxes in the garbage cans/bins within the premises.
  6. All duty guards must be observant of cars/motorcycles riding individuals who are suspiciously observing VSU premises.
  7. All duty guards must be cautious in opening envelopes and packages sent by unknown individuals or packages with no return address.
  8. All duty guards must take note that the greatest safeguard against the effects of bomb threats is to prevent entry of unauthorized persons into certain areas, whenever possible.
  9. All duty guards must take note that the restricted entry and identification of the staff and visitors can be significant factors i n assessing the seriousness of any given threat.

G. Incident Control

  1. Upon receipt of the incident report, all duty guards must immediately respond to validate the report.
  2. Once validated, the duty guards who responded must isolate the scene by cordoning off the area and prohibiting all students from access to the incident scene.
  3. All duty guards must redirect the safe access or passage of all students affected by the incident.
  4. All students are prohibited from taking any photographs of the incident scene.
  5. All students are prohibited from making any false and unverified publication to any social media platform.

H. Construction Site Control

  1. All duty guards must ensure that the construction site i s isolated and with visible signs that it is a Danger Zone.
  2. All duty guards must regularly inspect the construction site and ensure that all the safety protocols are being observed and practiced;
  3. No construction of barracks for resting/sleeping purposes;
  4. All construction workers must have their proper identification cards when entering the campus;
  5. All construction workers are not allowed to roam around the university campuses;
  6. All construction workers must wear the proper PPEs before engaging;
  7. The concerned contractors must employ their own Safety Officer and Watchman for a safe and secured construction site.

ADDITIONAL INSTRUCTIONS

  1. All duty guards must be in proper uniform while rendering their tour of duty.
  2. They must observe the buddy-buddy system at all times.
  3. Sleeping on a post is strictly prohibited and considered as a grave offense.
  4. All duty guards must religiously observe and follow the 11 General Orders at all times while on duty.
  5. They must stay alert, and watchful and be ready to respond to any call of duty or emergencies.