#EnrollAtVSU: Enrollment Procedures for A.Y. 2021-2022 1st Semester

For VSU CAT Qualifiers 2021

General Instructions

Read these important instructions carefully to guide you on how to successfully #EnrollAtVSU.

• Procedures
• Important Requirements

Online Enrollment

Your registration will be done at the MyVSU Student Portal. Learn more about the procedures below.

MyVSU Student Portal MyVSU Tolosa Student Portal

Remote Enrollment

Students in the component colleges of Alangalang, Isabel, and Villaba will be enrolled remotely.

Start Remote Enrollment

CAT Qualifiers

• List of Passers
• Open Programs
• Undergraduate Programs

ENROLLMENT PROCEDURES FOR CONTINUING STUDENTS

Online Enrollment (Baybay and Tolosa)

Students from VSU Main Campus and VSU Tolosa Campus will use their MyVSU Student Portal.

General Instructions:

• Enrollment for incoming first-year students, transferees, returning and continuing students will only be done online. Students are discouraged from coming to the university during the registration and enrollment period.
• Log-in to MyVSU student portal using the five-digit Examinee Control Number (ECN). In case you forgot your ECN, please refer to the email sent by the Admissions Office or you may send an email to  This email address is being protected from spambots. You need JavaScript enabled to view it. or This email address is being protected from spambots. You need JavaScript enabled to view it..  
• For qualifiers who have no assigned degree program, they may choose their desired degree programs with the available slots only. The system will accept on a first-come, first serve basis only. 
• Enrollment outside of the assigned schedules will be automatically blocked by the system.
• Advisers will only entertain enrolling continuing students on their assigned schedule. Those who cannot enroll during their schedule may only be entertained on August 16 to 20 as late enrollees. Fines for late enrollment still apply.

Enrollment Procedure:

Continuing Regular Students

1. Log in to your MyVSU Student Portal (my.vsu.edu.ph) using your account username and password.
2. Data Privacy Consent.
3. Update your profile, specifically your home address, off-campus address and contact details.
4. Choose your block schedule to enlist your subjects. Refer to the block schedule posted at the VSU website.
5. Wait for your academic adviser or department enrollment focal person to approve your enrollment. Allow 2-3 days for this approval process.
6. Once your enrollment is approved, the academic adviser will print your Registration Form (RF) and sign it. Your department will forward your RF to the Registrar’s Office.
7. The Registrar will print and validate your Certificate of Registration (COR). This will be forwarded to your department.
8. Your department will send you a scanned copy of your validated COR and will keep the original copy on file.

 

Irregular Students

1. Communicate with your academic adviser one week in advance to decide on the subjects you will enroll for the 1st semester. You can find the name and email of your academic adviser in your MyVSU Student Portal. For the list of subjects and schedules, refer to the block and departmental schedules posted at the VSU website.
2. Log in to your MyVSU Student Portal (my.vsu.edu.ph) using your account username and password.
   • In case you forgot your account details, click Forgot Password to retrieve using your registered email.
   • If you forgot your email, file a ticket at support.vsu.edu.ph.
3. Update your profile with your home address and off-campus address.
4. Encode the subjects that you will enroll for the 1st semester as agreed with your academic adviser.
5. Wait for your academic adviser or department enrollment focal person to approve your enrollment. Allow 2-3 days for this approval process.
6. Once your enrollment is approved, it will be reflected in your account. The academic adviser will print your Registration Form (RF) and sign it, and your department will forward your RF to the Registrar’s Office.
7. The Registrar will print and validate your Certificate of Registration (COR). This will be forwarded to your department.
8. Your department will send you a scanned copy of your validated COR and will keep the original copy on file.

 

Returning Students

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VSU TOLOSA

Enrollment Procedure

Continuing Students

Reminder: If you have not yet evaluated your course instructors, the C1 (CumulusOne for Tolosa) forces all enrolling students to evaluate their instructors from the previous semester. The Teaching Performance Evaluation for Students (TPES) is found in your MyVSU Tolosa Student Portal: https://my-tolosa.vsu.edu.ph/auth/login. 

1. Communicate with your academic adviser for pre-enrollment advising. Check the link for your block schedule: https://tinyurl.com/1stSemBlockSched  
2. Once you have your courses and offering numbers to enroll with, go to MyVSU Tolosa Student Portal at https://my-tolosa.vsu.edu.ph/auth/login
3. Update your student information (email address, contact number, and present address) in the User Profile Tab by clicking on the Edit button. 
4. Once done, proceed to the Enrollment Tab. 
   • Enter your non-dorm address/present address.
   • Choose your preferred mode of instruction (online or printed). We advise you to select “Online”. For this semester, all classes are online but the submission of academic requirements are in a flexible manner. 
   • Answer the connectivity survey.
   • Once you answered all surveys, click the hollow square at the reCaptcha verification. If verified, a “check” mark will appear and the “enroll” button will turn from light green to dark green. Then, click the “enroll” button. 
5. You are now in the enroll/registration section. Change the sorting option from “All” to “Block”  and enter the block number assigned to you to search for the courses you need to enroll in.

1. Click on the courses to enroll one at a time. Once all courses you intend to enroll in are highlighted, click the “Add’ button. Check on the total number of units enrolled for any discrepancy. 
   • If you have a course with LEC-LAB units, make sure to add one (1) lecture course and one (1) laboratory course. (e.g. Zool 11 is a 5-unit course, with 3 lecture units and 2 laboratory units. Choose one offering number of Zool 11 with LEC course type, and one offering number of the same with LAB course type). 

1. Once all courses to be enrolled have been added, your enrollment is now pending for review/validation and approval of your academic adviser. Allow them to validate your enrollment for 1-2 days.
   • CAUTION: NEVER click the “Withdraw” button if you do not intend to backout from your enrollment.
   • During the period of review/validation, keep yourself available online because there may be changes in your enrollment due to duplication, unfollowed block schedules, etc.
   • Merely adding your courses to the portal is not an assurance that you are officially enrolled. 
2. Once validated and approved, a system-generated Temporary Certificate of Registration (T-COR) will be sent to your registered email and shall serve as your proof of enrollment. 
   • Your action as enrollee/student ends here.
3. Your academic adviser will print the Registration Form (RF), sign it, and forward it to the department clerk for consolidation, which will then be forwarded to the course in-charge at the Office of the Registrar for verification and printing of the COR. Validated CORs will be kept in the Student’s Permanent Record for future reference.
   • A request for the 1st copy validated COR may be made upon request of the student concerned free of charge. A second copy may entail applicable fees. 

Returning Students

Requirements for Readmission (based on the Student Handbook)

• Leave of Absence (LOA; if returnee has not yet filed)

• LOA is filed every semester. Absence from the University without a formal leave of absence shall be a ground for non readmission and may result in the opening your slot to shiftees.

• Letter of Readmission addressed to the Registrar stating the reason/s for the leave of absence.
• Duly signed general clearance
• Medical certificate from government physician

1. Contact your academic adviser for appropriate advising OR email your department about your readmission, with a subject line RETURNEE_Last Name, First Name_Student Number:

        Department of Teacher Education - This email address is being protected from spambots. You need JavaScript enabled to view it.

        Department of Fisheries - This email address is being protected from spambots. You need JavaScript enabled to view it.

        Department of Criminology - This email address is being protected from spambots. You need JavaScript enabled to view it.

• Adviser or Department staff must ask the following questions from the applicant for readmission:
  • When did you stop attending classes?
  • Did you file a Leave of Absence prior to leaving the university?
    • If yes, the student has retained his slot in the university and must be given readmission.
    • If no, he may not be granted readmission as stipulated in the Student Handbook (p. 17). Although the handbook and its provisions have been in effect since 23 June 2016, the Office of the Registrar shall give a moratorium of 1 semester (starting 1st semester, AY 2021-2022) to allow returning students to apply for readmission without LOA. Within this period, proper information dissemination to all students must be made. 
  • Have you processed your readmission form and general clearance for signatures?

1. Ask the returning student to file and process their readmission documents, as previously stipulated. An assigned messenger will be the one to roam around the concerned office to request for signatures and process other matters related to readmission. An email receipt must be sent to the returning student, as well as a carbon copy (cc) to the academic adviser and program coordinator, as proof that his readmission documents have been processed and approved.  
2. Once done, follow the enrollment procedure for continuing students from Step 1 to 9. 

If a returning student does not have a student portal, refer him/her to the process for the creation of student account in MyVSU Tolosa Student Portal here: https://bit.ly/2Z65org

Remote Enrollment (Alangalang, Isabel and Villaba)

Students from VSU Alangalang, VSU Isabel and VSU Villaba will contact the registrars remotely online or through mobile phone.

General Instructions:

• Enrollment for incoming first-year students, transferees and continuing students will be done remotely through various channels.
• For incoming first-year students and transferees, ensure that you remember your Examinee Control Number (ECN). In case you forgot your ECN, please refer to the email sent by the Admissions Office or you may contact your Registrar
• Refer to the table below for the registration schedule for remote enrollment in the three component colleges.
• Advisers will only entertain enrolling continuing students on their assigned schedule. Those who cannot enroll during their schedule may only be entertained on August 3 to 7 as late enrollees. Fines for late enrollment still apply.

The Registrar’s Office of the component colleges is making various options available for students to submit their data. The data will be imported into the campus’ Student Records Management System (SRMS) local database to enroll the student.

Mechanics for remote enrollment

The Registrar’s Office of the component colleges will make various options available for students to submit their data. The data will be imported into the campus’ Student Records Management System (SRMS) local database to enroll the student.

The student intending to enroll will submit their data using any of the following means:

• ONLINE FORM. Data will be submitted through an online form.
• MESSENGER. Data will be submitted as a private message to the Facebook page of the campus.
• SMS. Data will be submitted through text through the campus' assigned mobile number/s.

The following information must be submitted through the channels mentioned above:

• Full name:
• Student Number (continuing) or ECN (VSUCAT qualifier)
• Year Level (for continuing students)
• Subjects to Enroll (if irregular; regular students will be automatically assigned to their block)
• Mobile Number/s
• Email Address
• Present Address

Other information will be gathered once the university will resume with face-to-face classes.

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Enrollment Schedule:

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Enrollment of Graduate Students

Admission procedure for incoming graduate students

1. Download the application form for admission (FM-OGS-01/FM-OPO-01) and candid appraisal form (FM-OGS-02) from the VSU Graduate School website (vsu.edu.ph/gs). Two candid appraisals are required.

2. Submit the admission form, candid appraisal, and Transcript of Records, together with the official receipt for your admission fee to the Graduate School.

   1. If through email, send scanned copies of these documents to This email address is being protected from spambots. You need JavaScript enabled to view it.. The original documents must be submitted to the Graduate School during the start of classes.

   2. If through courier, address it to:

      Office of the Dean
      VSU Graduate School
      Visayas State University
      Baybay City, Leyte
      Philippines 6521

3. Applicants shall request their referees to send the candid appraisals discreetly and separately to GS (email or courier).

4. The VSU Graduate School will compute your GPA before endorsing your application to your prospective department’s Graduate Advisory Committee (GAC) for evaluation. You will be informed of the result of your application after the evaluation of your prospective department of your credentials.

5. An official letter of admission specifying the status of your application will be sent to your email. This will serve as your entry document to the VSU Graduate School.

6. Accepted applicants should personally report to the VSU Graduate School to coordinate with their GAC and process their enrollment.

Enrollment of continuing graduate students

1. Continuing graduate students should coordinate directly with their respective Graduate Advisory Committees (GACs) for enrollment requirements (e.g., courses to enroll).
2. Proceed to the VSU Graduate School to start the process of enrollment.

List of Blocked and Departmental Schedules

Blocked Schedule

Departmental Schedule

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Enrollment-related policies

Shifting of degree programs for continuing students

Shifting of degree programs will be allowed only after the regular enrollment period, which will be on August 4-7, 2021. Academic advisers are directed not to allow advisees to enroll in courses that are not within their current degree program for advanced enrollment. The Registrar’s Office should not accept these enrollees as well.

Requested Subjects

As provided for in Section 342 and 343, Chapter 44 of the VSU Code:

• Section 342. Subjects unscheduled for a given term may be offered upon written request of at least fifteen (15) students, duly endorsed by the department head and by the college dean or dean of graduate school and approved by the Vice President for Instruction.
• Section 343. Subjects may be scheduled by the department head to take care of graduating students who failed the subjects in the previous semester; Provided, however, That such request must be made at least two weeks before the start of the registration period.

Only such requests will be entertained.

Request for overloading of subjects and taking of subjects with prerequisite

1. Overloading of subjects will be allowed by a maximum of 6 units or two subjects only.
2. If a prerequisite course was supposed to be taken in the last 1st semester, SY 2020-2021, the prerequisite course can be enrolled simultaneously as a co-requisite during the incoming first semester SY 2021-2022.

3. If a prerequisite course from the 2nd semester, SY 2020-2021 has no grade or which remained incomplete due to the COVID-19 pandemic, these prerequisites may be waived.

For returning students

Before enrollment, returning students should write a letter of intent addressed to the President coursed through the University Student Services Office (for the main campus) or the Campus Dean (for component colleges). The letter should be approved before the student will be allowed to enroll.

Student Transactions

For students who have unpaid balance you may send an email to the Cash Division of VSU at This email address is being protected from spambots. You need JavaScript enabled to view it. or call  +63 (53) 565 0600 local 1011.

Payment Centers

You may send your payment in these following centers:

Palawan Express Pera Padala

Land bank of the Philippines

VSU LBP Account
Account Name: VSU FUND 164
Account Number: 3572-1000-13

Strategies for Flexible Learning

Online

• Asynchronous learning - Faculty have prepared virtual classrooms (Moodle, Google Classroom, and Edmodo) for their subjects. Students may access class materials anytime, anywhere. Faculty concerned will set consultation hours on a weekly basis to monitor the students’ progress.
• Synchronous learning - Specially for small classes and classes for graduate students. Faculty members can arrange schedules for synchronous class sessions with the students.

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College Hotline Agents

Every college and campus has a designated hotline agent to help you with your enrollment concerns. You can either file a ticket at our Integrated Support Center at support.vsu.edu.ph or get in touch with them through the following channels:

Departmental Focal Persons

College of Agriculture and Food Science

College of Engineering and Technology

College of Education

College of Management and Economics

College of Forestry and Environmental Science

College of Arts and Science

College of Nursing

College of Veterinary Medicine

VSU Tolosa

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Other Matters

Instructions to Department Heads and Academic Advisers

During Online Consultation Prior to Enrollment

Department heads should convene (via video conference or other means) the academic advisers and enrollment focal person ahead of time to make the necessary arrangements for enrollment as follows:

• Academic advisers should be available for correspondence as early as one week before the schedule of enrollment. Advisees, especially irregular students, will consult you regarding the subjects they intend to enroll in the upcoming semester. (Please see General Instructions for the enrollment schedule)
• The academic advisers should review the progress of their academic advisees in advance. They may log in to their Cumulus account to view their grades. This way, they will be able to advise students better.
• The name and email of the academic adviser is reflected on the MyVSU Student Portal to provide an avenue for the student to reach his/her academic adviser. The academic adviser must check his/her email regularly for incoming consultation.
• The academic advisers and enrollment focal person should respond promptly to advise students on subjects for enrollment and eventually approve the same during this consultation.
• The academic advisers should retain a copy of the approved schedule of subjects for each student and forward these to the department head and enrollment focal person.

During Online Enrollment

• Department heads and enrollment focal persons should be physically present at the department during the entire period of online enrollment.
• The department may assign a faculty as enrollment focal person who will approve student enrollment based on the list provided by the academic adviser during online consultation.
• If the student encodes subjects not on the list approved by the academic adviser, he/she should go back and seek approval from their academic adviser.

Instructions to Clerks

During Enrollment

Department-based clerks are responsible for collecting the Registration Forms (RF) signed by the academic adviser and forwarding them to the Office of the Registrar.

For incoming first-year students and transferees when face-to-face classes resume

Clerks are responsible for receiving the original copies of the admission documents of incoming first-year students and transferees.

1. For first year students and transferees to receive their validated Certificate of Registration (COR), ask them to submit their temporary COR first.
2. Ensure that the following original documents are submitted:
   1. Two (2) copies Duly Filled-up Registration Form (downloaded from the VSU website and filled up in advance), printed in A4 size paper
   2. High school card (e.g. Form 138/SF9) or ALS certification (for incoming freshmen) or TOR informative copy (for transferees)
   3. Certificate of Good Moral Character
   4. Two (2) copies High quality 2x2 ID photo with white background (no eyeglasses); Inkjet-printed photos will not be accepted
   5. Philippine Statistics Authority-issued birth certificate
   6. Transfer credentials/ honourable dismissal (for transferees)
3. Clerks shall only release the validated Certificate of Registration (COR) to the student upon receipt of the above mentioned documents. Submissions of documents A-C are mandatory, while documents E-F can be submitted within the first semester. Failure to submit documents A-C will result in cancellation of the student’s enrollment, while failure to submit documents E-F will block the students from enrolling in the next semester.
4. Clerks shall organize and turn over these enrollment documents to the Office of the Registrar at the end of each working day.

For continuing students when classes start

Instructions to Students for Classes for the 1st Semester SY 2021-2022

The first semester will officially commence on August 16, 202.

• Onboarding of faculty and students on flexible learning - August 16-20, 2021.
• Lecture and laboratory classes only - All instructions will be done offline from September to December 2021.

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